Graduate Studies

The Hood College Graduate School offers master’s, doctoral, certificate, and certification programs designed to equip graduate students with the deep intellectual understanding and applied, real-world competencies needed for today’s competitive job market.

Meaningful Master’s and Doctoral Programs to Advance Your Career

The Graduate School at Hood College offers master’s, doctoral, certificate, and certification programs that reflect the job requirements of the region’s top employers. All are specifically designed to equip you with both deep intellectual understanding and the applied, real-world competencies you need to increase your career marketability.

Learn while you work, thanks to classes conveniently scheduled in the evenings and on occasional weekends. Hood’s Graduate School programs further emphasize relevance by providing opportunities for you to incorporate course work into your work day. Conversely, you are encouraged to bring your professional experiences into the classroom for discussion and problem-solving.

Excellent teaching is the key to an outstanding education. Hood’s faculty are selected for their knowledge of and experience in the discipline they teach and, equally important, their exceptional teaching skills. Most are involved in independent research. Many are scientists, researchers, business leaders, educators and policy leaders from companies and organizations in the region. All are gifted at sharing their passion and proven expertise in a way that inspires, motivates and prepares students for success in the contemporary workplace.

Small classes and an emphasis on collaboration stimulate dynamic exchange of ideas and information. There are no large lecture halls at Hood. Professors know you by name, not by number. Individual attention—even after you have graduated—is a hallmark of the Graduate School.

Internships, labs, and linkages to business and industry enable you to gain practical experience and forge valuable connections beyond the classroom. The Graduate School has close ties to an exceptional network of world-class research and development, life science, biomedical, information technology, aerospace, engineering, and other cutting-edge industries and government institutions. Education programs put theory directly into practice in the area’s K-12 environment.

The graduate program you want is at Hood.

Graduate Admission

All graduate programs and certificates at Hood College require English proficiency in writing, reading, and speaking in an academic setting. Such proficiency may be demonstrated by earning a bachelor’s or master’s degree in the U.S., United Kingdom, Canada, Australia, Ireland or New Zealand or by obtaining a TOEFL score of 89 or higher or an IELTS composite score of 6.5 or higher.  The Hood College school code for reporting purposes is 5296. 

If English proficiency is not demonstrated in one of the above ways, and English proficiency scores are between 79-88 (TOEFL) and 5.5 and 6 (IELTS), the admitted student will be required to complete Advanced English for Academic Purposes (EAP 500) in his/her first semester at Hood College.  Applicants whose test scores fall below the minimum requirements are not admissible.

At the discretion of the program director, a faculty adviser or the Admissions committee, an applicant or first-year graduate student may be required to enroll in EAP 500, even if the student would be exempt by standard admission requirements.  An instructor may also request this additional requirement during the first semester the student is enrolled if the instructor determines that the student's English skills are not sufficient for successful completion of the course and/or graduate program.  Such instructor requests should be made to the adviser, program director and Registrar, who determine if EAP 500 is necessary.  If the adviser and program director support the request for EAP 500, the student may appeal their decision to the Dean of the Graduate School, if the student provides appropriate evidence and/or documentation of English proficiency.

Entrance Criteria - Master's and Certificate Programs

To be considered for admission to graduate study, the applicant must meet specified program requirements and hold a bachelor's degree from an accredited college or university with at least a 2.5 cumulative grade point average (although many programs require a higher G.P.A.).  Based on an applicant's background, the program director may require registration in specific foundational coursework and/or limit the number of credits for enrollment during the student's first semester.  Some programs have additional admission requirements. Please check for special requirements listed in the sections of this catalog describing the programs.

Students may be admitted on a degree or non-degree basis. The Department of Homeland Security regulations require that students on F-1 visa status be admitted on a degree basis only.

Entrance Criteria - Doctoral Program

To be considered for admission to doctoral study, the applicant must hold a master’s degree in any discipline for the Doctorate in Organizational Leadership and a master’s degree in business for the Doctorate in Business Administration from a regionally accredited college or university with at least a 3.25 cumulative grade point average and a minimum of eight to ten years of progressive professional work experience. Applicants will be accepted into the program based on selection criteria that include graduate coursework, grade point average, personal statements, area of research interest, resume, and experience.

Procedure for Applying

Students must apply online at www.hood.edu/gradapply.  There is a $50 processing fee for all master's and certificate program applications.

International students should refer to the International Student section for additional instructions. The applicant must provide one copy of their official transcript reflecting highest degree conferred sent directly to the Graduate School from the appropriate institutional registrar or from the student, provided that the official envelope remains sealed. Please see individual programs for individual additional application requirements and materials. Student copies of transcripts will not be accepted. Students will not be permitted to begin coursework prior to the receipt of official transcripts. To ensure timely review of applications and enrollment, students are encouraged to apply and submit all required supplemental documents by the following deadlines:

July 15 for fall semester 

December 1 for spring semester 

May 1 for summer terms

Please consult the Graduate School website for Counseling and Doctoral program deadlines.

Any applications submitted and completed after the deadlines for the term or semester of interest will be reviewed on a space- and time-available basis at the discretion of the program director.

International Students 

International students requiring F-1 Visas must submit their admission material well in advance to the Graduate School.  International students are encouraged to submit their application materials to the Graduate School before the official deadlines: July 15 for fall semester December 1 for spring semester. Late applications will generally be deferred for review for the following semester.

Students who earned a baccalaureate degree from another country must obtain a course-by-course evaluation of those transcripts by a certified organization.  Hood College accepts evaluations from any member of the National Association for Credential Evaluation Services (NACES), www.naces.org.  The evaluation results must be received by the Graduate School in a sealed envelope or emailed directly to gofurther@hood.edu (Hood College Graduate School) from the evaluating service by the established application deadlines. 

All courses that are offered exclusively to graduate students are conducted during evening or weekend hours. International students with student visas must enroll in nine (9) hours of credit each fall and spring semester to be considered full-time graduate students. International applicants seeking F-1 visas must complete the application for I-20 after being admitted and before registering for coursework. As part of the I-20 application, students must arrange for financial support from their governments, from international organizations or from personal and family resources. We estimate the costs for one year of graduate study at Hood College to be approximately $28,000 in U.S. funds. This includes: tuition, fees, books, lodging, food, clothing, transportation and incidental expenses. There is a $100 fee for all F-1 graduate applications, which includes a one-time I-20 processing fee. I-20 applications will not be processed until an enrollment agreement form (provided by the Graduate School) is submitted. In addition, students requesting I-20 application processing in fewer than five (5) business days must remit a $250 expedite fee at the time of request. Students who are not citizens of the United States will be required to submit a copy of their Resident Alien card or current visa before registering for any coursework. Please note: All graduate students are responsible for all fees and living expenses. Hood College generally does not provide housing for graduate students. International students are encouraged to investigate and secure local housing before arriving in the United States. The Office of Multicultural Affairs assists with any personal, academic and/or practical concerns.

Non-Degree Graduate Students

The Graduate School offers courses for individuals who hold at least a bachelor’s degree and are interested in non-degree studies for professional development, continuing education or personal enrichment. Hood also provides the opportunity to sample a graduate degree program before deciding to apply. Up to twelve credits taken as a non-degree student may apply towards degree requirements for a master’s or certificate program. Non-degree graduate students must complete the non-degree graduate application and registration form. You must also submit a copy of an unofficial or official transcript to the registrar’s office at hoodgrad@hood.edu for verification of bachelor’s degree prior to enrollment. Persons holding a doctoral degree may submit a letter from their employer verifying the degree and conferral date.  Applicants must have a cumulative G.P.A. of 2.75 (3.0 for counseling coursework) to register as a non-degree student. Priority enrollment in graduate classes is given to degree-seeking students. Program director and/or instructor approval may be required for non-degree registration (counseling coursework requires program director approval and registrations may be held until degree-seeking students are enrolled). Please direct questions to the registrar’s office, 301-696-3616 or hoodgrad@hood.edu.

Examination of Admission Folder

All documents sent as part of the application for admission become the property of Hood College. Under no circumstance will they be duplicated, returned to the applicant or forwarded to any other college, university, individual or agency. These documents will not be available to any person who is not involved in the admission process, with the exception of the academic adviser. Copies of transcripts and other relevant academic information will be released to the academic adviser. After the applicant has enrolled at Hood College, she or he may examine the contents of her or his admission folder in the presence of a College officer at a time and date arranged with the Registrar's Office. This policy is in conformity with the amended Family Educational Rights and Privacy Act of 1974, known as the Buckley Amendment.   

Graduate Tuition and Financial Arrangements

Scholarships and Awards

Graduate School Awards

The following awards are granted to selected master's degree candidates at the end of their programs of study.

The Carlo and Valerie Bagni Outstanding Biomedical Science Student Award

The Bryce Blackwood Beau­champ ’84, M.S. ’87, M.B.A. ’06 Outstanding Computer Science Student Award

The Antoinette Border ’04, M.S. ’09 Outstanding Mathematics Education Student Award

The Dr. Dana G. Cable Outstand­ing Thanatology Student Award

The Gary Corsar M.S. ’09 Out­standing Information Technology Student Award

The Crespi-Hobby Outstanding Ceramic Arts Student Award

The Frederick W. and Lenora F. Dietzel M.B.A. Student Award

The Dr. Keith R. Harris M.S.’99 Outstanding Educational Leader­ship Student Award

The Virginia Wheeler Jones ’66, M.A.’88 Outstanding Reading Specialization Student Award

The Craig D. Lebo M.A.’84 Outstanding Interdisciplinary Studies in Human Behavior Student Award

The Amy Kaufman MacLeod ’08, M.B.A.’11 Outstanding M.B.A. Student Award

The M.B.A. Director's Award

The Donna Mowry ’98, M.A.’07 Thanatology Award

The Jenny E. Nunn M.S.’06 Outstanding Curriculum and Instruction Student Award

The Parrott-Anderson Outstanding Counseling Student Award

The Christopher H. Smith M.S.’95 Outstanding Environmental Biology Student Award

The Lisa Ann Sullivan M.A.’04 Outstanding Humanities Student Award

The Stephen R. White Outstand­ing Management of Information Technology Student Award

Graduate School Scholarships

The Association of Medical Diagnostics Manufacturers Scholarship

The Ceramic Arts & Technology Scholarship

The Philip S. Renaud II M.S. '83 Scholarship

Tuition, Fees and Other Charges

2017-2018 Academic Year

Tuition per credit:

 General Cluster     $465     
 Business Cluster     $550     
 Science Cluster $500
 Counseling Program     $660 
 Doctorate of organizational leadership $890
 Doctorate of business administration $1020

Comprehensive fee per term:

Non-doctoral: Fall, Spring                      $110
Non-doctoral: Summer I, Summer II     $75
Doctoral (Fall/Spring only) $525

Refer to www.hood.edu/accounting for more information.

Tuition Payment Methods and Policies

Refer to www.hood.edu/accounting for information regarding payment methods and policies. 

Financial Aid

Information regarding student loans is available from the Office of Financial Aid, located on the third floor of the Joseph Henry Apple Academic Resource Center. Financial aid representatives can be reached by phone at 301-696-3411 or by email at finaid@hood.edu. In order to be eligible for federal loans, a student must be accepted for enrollment in a degree program, take a minimum of 3 credits each semester and be making normal progress toward a degree from Hood as described below. To apply for a federal loan, a student must complete both a Free Application for Federal Student Aid (FAFSA) and the Hood Graduate Financial Aid Application.

International students, although not eligible for federal loans, may apply for loan assistance from private educational loan programs if they have a credit-worthy cosigner who is a U.S. citizen or permanent resident. Additional information can be obtained by contacting the Office of Financial Aid.

Some programs offer Graduate Assistant positions to support graduate students. These positions will be posted with other current job openings online at www.hood.edu. Students can also inquire about this possibility with the appropriate program director.

Satisfactory Academic Progress (SAP)

Students are expected to maintain a record of academic achievement that will enable them to graduate in a reasonable time period. Graduate students receiving financial aid at Hood College of any type (federal, state, institutional and outside scholarships and grants) must demonstrate both qualitatively and quantitatively the ability to do satisfactory academic work and to progress measurably toward a degree. This is in addition to any renewal criteria required for specific state, institutional or other outside awards.

Federal regulations require the Financial Aid Office to monitor students’ (undergraduate and graduate) academic progress at the end of each academic year. This is to ensure that students receiving funds are successfully progressing through their program of study. At the end of the spring semester of each academic year, the Financial Aid Office evaluates the academic progress of each student receiving financial aid according to the standards set forth below by the College. This evaluation determines a student’s eligibility to receive financial assistance in the next academic year. In addition, at the end of both the fall and spring semesters, the registrar reviews the qualitative academic progress of all degree-seeking students to determine the eligibility for continued enrollment at Hood College.

Graduate programs range from 30 to 36 credits with most programs at the 36-credit level, and a 3.00 cumulative average is required to complete the degree. Students are considered to be making satisfactory progress toward degree completion for financial aid purposes by adhering to the schedule outlined below.

SEMESTER COMPLETED 

CREDITS EARNED  CUMULATIVE G.P.A.
 First/Second  12  2.75
 Third/Fourth  24  3.00
 Fifth/Sixth  36  3.00

The Financial Aid office determines the year of standing according to the number of credits earned. (Note: this is separate from the time-to-completion Graduate School policy which allows up to seven years to complete a degree program.) The Financial Aid office uses the above schedule for its financial aid purposes.

The maximum time frame in which a graduate student is expected to complete their degree is 150 percent of the published length of the program measured in academic credits. Students will become ineligible for any type of financial aid if the maximum timeframe for completion is not met. For example, if a published length of a graduate academic program is 36 credit hours; the maximum period must not exceed 54 (36 × 150%) attempted credit hours.

Additional Degree / Dual Degree

The maximum time frame in which a student is expected to complete their degree is 150 percent of the published length of the program measured in academic credits for a student pursuing an additional degree or enrolled in a dual degree program.

Transfer Credits

Transfer credits and/or credits for prior learning given at the time of enrollment will be counted in the total number of credits attempted. During the course of enrollment, a student may transfer credits earned at outside institutions, however, the credits will apply only for meeting the maximum timeframe standard.

Treatment of W, INC, AU, F, S and U Grades and Repeated Coursework

  • Course withdrawals (W) after the drop/add period are not included in the G.P.A. calculation, but are considered a noncompletion of attempted coursework.
  • Incomplete (INC) grades are not included in the G.P.A. calculation but are considered a noncompletion of attempted coursework until the incomplete grade is replaced with a permanent grade and academic progress can be reevaluated.
  • An audit (AU) grade is not considered attempted coursework. It is not included in the G.P.A. calculation or completion rate determination.
  • A satisfactory (S) grade is treated as attempted credits earned, but it is not included in the G.P.A. calculation.
  • An unsatisfactory (U) grade is treated as attempted credits that are not earned, but it is not included in the G.P.A. calculation.
  • A failing grade (F) is treated as attempted credits not earned; it will be included in the calculation of the G.P.A. and the minimum completion rate.
  • All grades earned for a repeated course will be recorded on the transcript and the highest grade received will be included in the GPA calculation; however, every repeated attempt will be included in the completion rate determination.

Financial Aid Suspension

Students are placed on financial aid suspension if they do not meet one or both of the SAP standards. Students that are failing to make satisfactory academic progress and who successfully appeals will be placed on financial aid probation. Students placed in this status may continue to receive financial aid for one semester but are expected to improve their academic standing (CGPA) and/or maximum timeframe progress so that the standards of SAP are met by the end of the following semester.

Financial Aid Probation

If at the end of the probationary period the student still does not meet the standards set forth in this policy, eligibility to receive financial aid of any type will be suspended. Students who fail to meet the maximum timeframe towards completion of their degree within 150 percent of their attempted credits will have their financial aid canceled.

Reinstatement of Aid after Probation Appeal is Approved

Reinstatement of financial aid after a student is placed on probation is achieved as follows:

  • The student submits a written letter of appeal in accordance with the appeals process and the Financial Aid Appeals Committee grants the appeal. The student is placed on financial aid probation for one semester and is allowed to maintain their aid eligibility. SAP will be reviewed at the end of that semester; or
  • The student attends Hood College during the suspension semester, pays for tuition and fees without the help of student aid and does well enough in the coursework to satisfy all the satisfactory academic progress standards. The student must notify the Office of Financial Aid if they are planning to attend Hood College without the assistance of financial aid; or
  • The student may enroll in summer courses to eliminate the deficiency in credits or G.P.A. The student must notify the Office of Financial Aid if they are planning to take classes during the summer to eliminate the deficiency. Students can only take classes at Hood College and cannot take classes at another institution to resolve a G.P.A deficiency.

A student whose eligibility has been suspended may regain eligibility at the end of any term after which they meet the above criteria.

Students who have been placed on suspension cannot skip a semester and regain eligibility. No financial aid will be disbursed during subsequent semesters for students on suspension.

Appeals Process

Appeals of financial aid suspension must be made in writing to the director of financial aid by the date specified in the Financial Aid Suspension notification letter.

The appeal letter must address the extenuating circumstance(s) why satisfactory academic progress was not made, why the extenuating circumstance(s) has changed, as well as an outlined plan of corrective action for future academic success. The appeal must explain why the student failed to meet satisfactory academic progress and what has changed in the situation that will allow him to make satisfactory progress at the next evaluation. Extenuating circumstances can include, but is not limited to, illness or injury; death of a family member; family difficulties; interpersonal problems with friends, roommates, partners; difficulty balancing work, and family responsibility; or financial difficulties.

The director of financial aid will review the appeal and notify the student in writing within 10 working days whether the appeal has been accepted or denied. If the appeal has been accepted, the letter to the student will detail the academic plan of corrective action as well as require the approval of the student’s academic adviser. All decisions made by the director of financial aid are final and will not be subject to further review.

Veterans’ Educational Benefits

Hood College participates in and follows the guidelines set by the Department of Veterans Affairs for assisting veterans and veteran dependents in using military educational benefits. The School Certifying Officials (SCOs), located in the Financial Aid Office, work to help eligible students initiate or continue benefits. They collect required information and documents to have on file for each student, and certify them according to chapter or eligible program. The SCOs also guide students in planning the best use of the benefits they have earned, and keep the VA updated on their degree progress. Students may contact the Financial Aid Office, 301-696-3411, for further information.

Graduate Academic Policies

Policies and procedures for graduate studies at Hood College are intended to safeguard the integrity of the degree granted, to facilitate the student’s progress toward the degree and to prevent delays and misunderstandings.

The student is responsible for being thoroughly familiar with all policies and procedures as well as the requirements of the degree program. This catalog should be consulted regularly. Students who have questions about requirements or procedures should consult their adviser or the Office of the Registrar.

Academic Standards

Academic Conduct

The Graduate School strives to maintain and enforce the highest standards of academic integrity. Accordingly, plagiarism and other forms of academic dishonesty are unacceptable and will result in disciplinary action. By accepting admission to the Graduate School, a student has also accepted to be governed by the stated regulations of academic conduct, and indicates a willingness to accept disciplinary action, if behavior is deemed to be in violation of those rules or in some way unacceptable or detrimental to Hood College. Professed ignorance of what constitutes academic dishonesty does not excuse violations of these regulations.

All Hood College graduate students are expected to comply with the following rules of academic conduct.

Examinations, Tests and Quizzes

During examinations, tests, quizzes, comprehensive examinations or other classroom work, no student shall give or receive aid in any way or form not authorized by the instructor.

All actions prohibited in the Hood College Honor Code apply. Cheating entails: copying another’s work or allowing your work to be copied, bringing unauthorized materials into an exam, using electronic devices in an unauthorized manner to give or receive aid, using unauthorized materials to complete an exam or assignment, communicating (via any means) during an exam without approval, failing to turn in exam materials at the conclusion of an exam, taking an exam in an unauthorized location, leaving the exam environment (except in an emergency or with the approval of the proctor), giving or receiving unauthorized peer aid on assignments and/or completing individual assignments in a group setting, without the approval of the instructor, such that each student is not solely responsible for his or her own work.

Papers, Essays, Oral Presentations and Theses

Presenting oral or written work that is not the student’s own (except as the instructor specifically approves) is dishonest. Any direct statement taken from other sources must be documented. Sources of information and of ideas or opinions not the student’s own must be clearly indicated. Instructors may prescribe limitations on the sources to be used.

The Hood College Honor Code and its prohibitions on plagiarism apply. Plagiarism entails: any unacknowledged use of another person’s language or ideas, whether intentional or unintentional. Students wishing advice on the proper use and acknowledgement of scholarly materials should consult with their individual instructors, the library staff and any of the several reliable guides to scholarly writing that these sources recommend.

Projects and Reports

Unless otherwise directed, each student must do her or his own work, experiments, drawings and so forth, from her or his own observations. Students may work together provided that each member of the group understands the work being done, and provided that the instructor does not prohibit group work.

Similarly, the Hood College Honor Code prohibitions on re-submission apply. Re*submission entails: submission and/or duplication of work completed for one course in another course, without the approval of all instructors involved. Note that this prohibition on re-submission applies to all coursework (e.g. examinations, tests, quizzes, homework, projects, reports, thesis, notes, journals, and any and all creative work produced during any courses at Hood.)

Violations of academic standards and policy at Hood in the graduate program are taken very seriously, and infractions (whether explicitly listed in this document or not) may be grounds for dismissal from the college. Student are expected to familiarize themselves with the academic standards of the College, and lack of knowledge of these provisions will not be construed as extenuating circumstances. Hood expects all of its students, at both the undergraduate and graduate level, to conduct themselves with honesty and integrity in their work and scholarship. 

Violations of Academic Conduct

When an instructor has evidence that a graduate student is not in compliance with these expectations, it is the obligation of the instructor to bring it to the attention of the student and to evaluate the specific work as a zero. That zero is to be calculated into the final course grade. Instructors also reserve the right to assign a final course grade of “F” to a student for cases of academic dishonesty.

Additionally, when a graduate student is found to have violated the academic standards and policies set forth in the catalog, the instructor will file a report with the office of the dean of the Graduate School and with the director of the program in which the student is enrolled. This report should detail the nature of the violation and what penalty was assessed.  The program director may suggest what action be taken for any future incidents. Any major violation of academic standards of conduct will trigger a review of the student’s enrollment in graduate study at Hood.

Students may appeal the action of the instructor by written petition to the Graduate Council through the dean of the Graduate School. The Graduate Council will investigate the appeal and render a decision, though the student may appeal this decision to the dean of the Graduate School.

In perceived cases of extreme academic dishonesty, an instructor or program director may request a review by the Graduate Council. The Graduate Council will hear statements from the instructor and/or program director, and then from the student under review. If, after hearing both sides of the case, the Graduate Council finds the student to be in extreme violation of the Academic Conduct code, they will recommend dismissal from the program. The final decision will rest with the Graduate Council, though the student may appeal the decision to the dean of the Graduate School.

Academic Standing and Warning

A student whose cumulative grade point average (G.P.A.) is 3.0 or higher is in good academic standing, which is required for graduation. If a student’s G.P.A. drops below 3.0, he or she will be placed on academic warning. The G.P.A. must be restored to 3.0 within 9 credits completed from the term in which the G.P.A. fell below 3.0. The 3.0 average may be restored by repeating courses or by taking additional courses. There are no limitations to the number of times a student can fall below 3.0 and restore his or her G.P.A. However, no more than 3 courses (9 credits) beyond those required for the degree can be used to raise the G.P.A. and all requirements for the program must be completed within the time limitation policy.

Academic Dismissal

Dismissal due to Academic Integrity and Student Conduct Violations

A student who has been found by the Graduate Council to be in violation of the Graduate School's regulations of academic and/or student conduct will be dismissed from the program and from the College (see Graduate Student Conduct and Violations of Academic Conduct sections).  A student may appeal academic dismissal as outlined in Exceptions to Academic Policies, Regulations or Requirements.  Students who are dismissed from the College for academic and/or student conduct violations may not enroll in another graduate program or as a non-degree seeking student.

Dismissal due to Inferior Academic Performance

A student on academic warning who does not restore the G.P.A. to 3.0 as required will be dismissed from the College.  A student may appeal academic dismissal as outlined in Exceptions to Academic Policies, Regulations or Requirements.  Students who are dismissed from the College for poor academic performance in a particular program may apply to a different program for possible reinstatement to the College.  However, if accepted, only 6 credits of relevant, previous graduate coursework within the last five years (with grades of B or better) can be transferred into the new program with approval from the new program director.  In addition, all courses and grades from the previous program will remain on the transcript for historical purposes and will be calculated in the cumulative G.P.A.  A cumulative G.P.A. of 3.0 is required for graduation.

Changing from Non-degree to Degree Status

A student who wishes to change from non-degree status to a degree program must apply for admission through the Graduate School.  The student must submit any additional documents required of the specific program of interest and have his or her file reviewed by the program director. Admission as a non-degree student does not guarantee admission to a degree program. A maximum of 12 credits taken by a non-degree student may apply to a degree program.

Changing from One Degree Program to Another

A student who wishes to transfer from one degree program to another must submit a Change Request form to the Office of the Registrar, which will consult with the appropriate department(s) before rendering any decisions. Credits earned in the original program may apply to the new program if, in the opinion of the Registrar and the Program Director, they are appropriate to the new degree. Academic performance in any and all graduate coursework will be considered in appeals to transfer between degree programs. Students who have failed to earn a degree after attempting a comprehensive examination twice—or after failing to complete satisfactorily a field work project, capstone, software project or thesis—may not transfer credits earned in that program to another degree program.

Second Master’s Degree

A student who has earned one master’s degree from Hood College may earn a second master’s degree upon satisfactory completion of the program requirements in a second graduate degree program. Up to six hours of graduate credit may be applied from the first master’s degree program to the second one. Students who earned Hood certificates or completed coursework required for Hood certificates may apply those courses to related master's degrees at the discretion of the program director. Courses eligible for transfer must have been completed no earlier than five years from the start of the Hood graduate program. The seven-year time limit will begin with enrollment in the first new course of the second graduate program. All other academic requirements will apply to the second program except that the second major or concentration must be different from the first major or concentration. Students planning to pursue a second degree must apply through the Graduate School.

Enrollment in Two Master’s Degree Programs

Graduate students may enroll in and pursue two master’s degree programs simultaneously. In order to apply to a second degree program, the student must submit the request form to the Office of the Registrar, which will then consult with the student’s current adviser and director of the second degree program. After consultation and review of the student’s transcripts a decision will be rendered. The final decision of acceptance or denial resides with the program directors.

The following guidelines apply to students pursuing two master’s degree programs simultaneously:

  • The student must maintain a cumulative graduate G.P.A. of 3.0 in each degree program. Dismissal from one degree program does not necessarily result in dismissal from the second degree program.
  • The student must successfully complete a minimum of 9 credits in his or her first degree program before requesting acceptance into a second master’s degree program.
  • Up to six hours of graduate credit may be applied from the first master’s degree program to the second one. If programs share additional course requirements, the student may be waived from completing the course in the second degree program but will have to replace the course with an appropriate course subject to the approval of the student’s adviser and program director.
  • Degree completion will be calculated and handled separately for each degree program. All processes must be addressed separately for each program. This includes time limits and petitions to graduate.
  • Pursuit of two master’s degree programs will not be considered a justifiable excuse for requesting an extension of the time limit for degree completion in any one program.
  • The student’s transcript will note both degree programs.
  • Academic and financial holds apply to the student and not the degree program. For example, a financial hold placed on a student’s records as a result of a payment issue for a course in one degree program can prevent the student from pursuing courses in the second degree program.
  • A student may not pursue more than two graduate degree programs simultaneously.

Enrollment in Related Certificate Programs

Students who are enrolled in a master’s degree program and wish to earn a related certificate simultaneously, must notify the Office of the Registrar in writing at hoodgrad@hood.edu.  The Registrar will then consult with the student’s current adviser and director of the certificate program.  After consultation and review of the student’s academic record, a decision will be rendered.  

Degree Requirements

Faculty advisers, the program director and the Registrar are available to assist students. Procedures have been set up to check progress toward the degree. It is the student’s responsibility, however, to know the requirements for her or his degree and to fulfill them. It is also the student’s responsibility to request approval for any course substitutions from their academic adviser or program director prior to enrollment. Failure to receive approval for course substitutions prior to enrollment may result in a delay in program completion. It is the student’s responsibility to be thoroughly familiar with the academic policies and procedures, as outlined in this catalog.

Academic Advisement

Each degree-seeking student is assigned to an adviser who: 1) advises and approves course registrations, 2) assists the student in developing a concentration, and 3) in some instances, supervises thesis, capstone or field work if such an option is selected.

Comprehensive Examinations

Comprehensive examinations are requirements in the Master of Arts programs in Interdisciplinary Studies in Human Behavior (previously Human Sciences), Thanatology and Ceramic Arts.  Exams built upon the content of the graduate courses taken as components of a graduate program and upon courses for which a waiver or exemption has been granted. A student may not be examined in an area where transfer credit has been awarded. While many or most of the examination questions may deal with specific subject content, some may require the student to draw together several concepts in order to demonstrate an understanding of interrelated ideas.

The following procedures apply to the comprehensive examination:

  • Notification of Intention. The student must complete the form entitled Notification of Intent to Take the Comprehensive Examination, which will be emailed by the Registrar's office, by the published deadline.  Upon submission of the form, the Registrar will secure the advisor's approval and schedule the student for specific date indicated on the form. No examination will be assembled unless the form is on file with the Office of the Registrar. Only students who are in good standing (maintaining a 3.0 cumulative grade point average) may take the comprehensive examination. 
  • The Questions. Comprehensive examination questions are written by the instructor of each course.
  • Assembling the Examination . In consultation with the student, the advisor or the program director prepares the comprehensive examination. Ordinarily, the test questions are drawn from one department. Occasionally, questions are drawn from several departments and appropriate department chairs are expected to assist the advisers in obtaining questions. 
  • Administration of the Examination. Comprehensive examinations are administered four times each year; two days in the Spring semester and two days in the Fall semester. The exact dates of the examinations are published in the Academic Calendar for each year. The place of administration of the comprehensive examination will be announced and the program directors will determine how the examinations will be administered, which may include the use of Blackboard for online administration.  Students are expected to comply with the rules of academic conduct found under the Academic Standards section of the catalog.

    Students who are unable to take a comprehensive examination on the scheduled date because of hardship may petition the advisor for a substitute date. If the advisor approves the petition, the student must contact the Office of the Registrar and the program director to make arrangements for the administration of the examination and the substitute date. In all cases, if the student wishes to complete the examination within the same semester, the substitute date must occur on a weekday no more than 10 business days after the originally scheduled examination date.

  • Grading of the Examination and Reporting the Results. The advisor or the program director, with the assistance of the departmental instructors, arranges for grading of the examination. Where possible, the original writer of an examination question is called upon to grade that question. Questions are graded on a pass-fail basis. The advisor collects all the graded examination questions and, using departmental guidelines, grades the total examination as either pass or fail. Usually a student’s total examination is graded pass when four of five questions for Interdisciplinary Studies in Human Behavior and three of four questions for Thanatology are graded pass. Ceramic Arts students must score at least an 80% on the written exam. Frequently two or three faculty members are called upon to read and assist with the evaluation.

    Once the total examination is evaluated, it is the responsibility of the advisor to notify the student and the Office of the Registrar regarding the results of the comprehensive examination. This notification must be in writing.

    The process of examination evaluation and notification must be completed within 30 days following the administration of the examination.

  • Options for Students Who Have Failed the Comprehensive Examination. Only one re-examination may be arranged. Re-examination occurs during the next semester following the initial comprehensive examination, excluding summer session. The student must file another Intent to Take the Comprehensive Examination and, in the case of Interdisciplinary Studies in Human Behavior and Thanatology, will only be re-tested on the questions he/she failed. The student also confers with her or his advisor six weeks in advance of the re-examination. The student who has failed both the initial comprehensive examination and re-examination is not eligible for the master’s degree, and has no further degree options.

If a student fails the comprehensive examination, the only option available to that student is re-examination. The thesis, field work or project option is not available to students who fail a comprehensive examination.

Final Field Work and Research Proj­ects

Registration must be completed during the regular registration period. Students who elect the 6-credit project option will be registered and billed for all 6 credits in one semester. Credits will not be split over the course of multiple semesters.

The field work or research project is a culminating activity and therefore should follow all necessary work to assure adequate content and methodology. It is required in some degree programs and may be optional in others. Students may elect to do either a 3-credit or a 6-credit field work or research project. Students who elect to do a field work or research project must complete a Permission to Enroll form and submit a written proposal to be approved by the field work or research adviser or instructor, program director and the Office of the Registrar. The 6-credit research project is similar to a master’s thesis in structure, complexity, depth of study and rigor. The Registrar will continue to re-register students each Fall and Spring semester for the field work or research project as “IP” (In Progress) until a final grade is submitted. Students are responsible to pay the Graduate School comprehensive fee each semester until the project is completed.

The 3-credit field work or research project is a disciplined application of theories and techniques learned during the master’s study and applied in a field work setting with clearly defined learning objectives. It is graded Satisfactory (S) or Unsatisfactory (U). The grade is awarded by the field work or research adviser or instructor. (The dean of the Graduate School will review the report and verify the approval of the Reading Committee.)

The student is responsible for initiating either a 3- or 6-credit field work or research project proposal and for securing a field work or research adviser or instructor for the project, who will serve as the chair of the Reading Committee. The adviser and the student, in consultation, will identify two additional persons to serve on the Reading Committee.

The basic procedure established for the master’s thesis should be followed for the 6-credit research project. The procedure for a well-structured independent study should be followed for the 3-credit field work or research project.

The final typed or printed copy of the field work or research project, with the signatures of the Reading Committee, must be delivered to the Graduate School by the student in accordance with the published calendar. The Reading Committee will have reviewed the report for correctness of format, for content, for bibliography, etc. The final report associated with the 3-credit field work or research project, while meeting the requirements of quality and rigor expected at the master’s level, is not required to be as extensive in bibliography citations and structure as the 6-credit research report.

The title of the report will also be noted in the student’s file. By arrangement with the library, copies of the report from the field work project must be bound.

A comprehensive examination or thesis option is not available to students who do not satisfactorily complete a field work or research project.

Master’s Thesis

A thesis is required in some degree programs and is an option in others. The thesis preparation course is a 6-credit course and is graded Satisfactory (S) or Unsatisfactory (U). The grade is awarded by the thesis adviser. Final approval of the dean of the Graduate School is required for completion of the thesis project.

Registration must be completed during the regular registration period by submitting a signed copy of their thesis proposal and the Permission to Enroll form to the Office of the Registrar. Students will be registered and billed for all 6 credits in one semester. Credits will not be split over the course of multiple semesters.

A detailed statement of regulations and guidelines concerning the master’s thesis is available from the Graduate School or available on our website at www.hood.edu/gradforms and should be consulted before a student enrolls for Master’s Thesis Preparation.

A thesis is a 6-credit course; the charge for Master’s Thesis Preparation is in accordance with the per credit tuition as indicated in the Graduate Tuition and Financial Arrangements section of this catalog. The Registrar will continue to re-register students each Fall and Spring semester for their Master’s Thesis as “IP” (In Progress) until a final grade is submitted. Students are responsible for paying the Graduate School comprehensive fee each semester until the project is completed.

A comprehensive examination or non-thesis option is not available to students who fail a thesis defense.

Humanities Capstone (HUM 595) and Humanities Portfolio (HUM 594)

The student must submit the written proposal for either course to the MAHAC (Master of Arts in Humanities Advsiory Committee). If the proposal is approved and signed by MAHAC, the student will then submit the Permission to Enroll form and approved proposal to the Office of the Registrar for registration processing. Registration for these courses must be completed during the regular registration period, by the drop/add date (see Academic Calendar) by submitting a completed and signed Permission to Enroll form and written proposal to the Office of the Registrar.  If the written proposal is not approved, the student will be contacted by a member of MAHAC. A detailed statement of regulations and guidelines concerning the Humanities Capstone and the Humanities Portfolio is available from the Graduate School website at www.hood.edu/graduate and should be consulted before a student enrolls in the Capstone or Portfolio course.

The Humanities Capstone and Portfolio are 4-credit courses, the charge for which is in accordance with the per credit tuition as indicated in the Graduate Tuition and Financial Arrangements section of this catalog. The Registrar will continue to re-register students each Fall and Spring semester for their Capstone or Portfolio as “IP” (In Progress) until a final grade is submitted. Students are responsible for paying the Graduate School comprehensive fee each semester until the project is completed. Students will receive a letter grade upon completion of the Capstone or Portfolio.

Time Limits

All coursework and degree requirements must be met within seven years of enrolling in the first course at Hood College that applies towards the degree and/or certificate program. If a student enrolls in a different certificate or master’s program, and one or more of the courses from the first program will satisfy a requirement of the second program, the program director will evaluate the transcript to determine whether previously completed courses may count in the new program and how the seven-year time limit will be applied.

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For students beginning their program of study during a summer term, their time limit will begin that Fall semester. 

A student who will need time beyond the seven year time limit to complete his or her work may request such an extension through the Associate Registrar for Graduate Studies.  The student must submit the request, along with a recommendation from his/her adviser and program director.  Based on this information, the dean of the graduate school may grant an extension not to exceed one year.  A student may request an extension exceeding one year by petitioning the Graduate Committee on Petitions (please refer to the section titled Exceptions to Academic Policies).

Transfer of Credit

A student may transfer a maximum of 6 graduate credits from another accredited institution prior to the first semester of graduate study.  A student in the M.S. in Counseling or the M.F.A. in Ceramic Arts programs may transfer up to 9 graduate credits external to Hood.  Those in the DOL or DBA programs may transfer up to 6 credits of doctoral level work.  Students who completed certificates in Thanatology or Gerontology within five years of enrollment in the Counseling program, may apply all 12 certificate credits towards the Counseling program.  Under certain circumstances, transfer credit for work completed elsewhere may be accepted after enrollment at Hood College.  Transfer credit does not apply toward the cumulative grade point average.

Requested transfer credit must meet the following criteria:

  • Courses eligible for transfer must have been completed no earlier than five years from the start of the Hood graduate program;
  • Courses must carry at least two semester hours of credit;
  • Courses must carry a grade of B or better; courses earned on a pass/fail basis are not eligible for transfer. 

The procedure to transfer credits is as follows:

  • The student must submit to the Program Director a written request for course transfer, along with the corresponding course syllabi and/or descriptions from the other institution, for the requested courses.
  • The Program Director will notify the student and the Registrar of the decision.
  • The student must submit an official transcript to the Office of the Registrar to have the transfer credits awarded.

Conferring of Degrees

Master degrees are awarded in January, May and September. Students graduating in January participate in the May commencement ceremony. Students completing the degree requirements in September participate in the May ceremony the following year. All graduating students who have petitioned to graduate with the Office of the Registrar will receive information about commencement in April. Attendance is not required of master’s candidates, but all are encouraged to participate. For further information, see the section on Graduation in this chapter.

Graduation

Students must complete and submit to the Office of the Registrar the Petition to Graduate form by the established deadlines posted to the College’s academic calendar. The Office of the Registrar may send notices to students who have completed a minimum of 21 graduate credits toward their program requirements; however it is the student's responsibility to review the deadlines and submit the Petition to Graduate form by the established deadlines. The Petition form includes information for those planning to complete their degree requirements within a year’s time.

A list of potential graduates for master’s degrees is submitted for faculty and trustee approval during their scheduled meetings. If a student petitions the Office of the Registrar but does not complete the degree requirements on schedule, the student must submit a new petition indicating a new completion date.

The College celebrates graduation in formal ceremonies in May. It is Hood’s policy that only those students who have fulfilled all academic requirements and have met all financial obligations to the College may participate in commencement. Diplomas issued for September and January graduates will be available for pickup by the student in the Office of the Registrar or may be mailed to the student at his or her request. Commencement regalia may be purchased through the College bookstore.

General Policies and Operating Procedures

Campus Safety

The Office of Campus Safety is located on the mezzanine of the Apple Academic Resource Center, and can be reached by calling 301- 696-3569. To locate an officer on campus when the Security Office is closed, dial 0 for the College switchboard or stop by the Information Desk in the Whitaker Campus Center.

Emergency Canceling of Classes

Many radio and television stations will announce the emergency canceling of Hood College classes. Closing will be announced in Frederick as well as in Hagerstown, Montgomery County and other locations. Courses taught at other locations are governed by the closing policy of the sponsoring agency. During inclement weather a recorded message may be heard by calling the College switchboard at 301-696-3131, option 9, by visiting our website, www.hood.edu, or by subscribing to alerts through School’s Out (www.schoolsout.com) or Hood Alert (www.hood.edu/alert).

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act of 1974 (P.L. 93-380) extends to students the right of access to their education records maintained at the College. The provost, the dean of the Graduate School and the registrar maintain these records for enrolled and former students. Information and notification as to the type of record; the accessibility of and policies for maintaining, reviewing and expunging the record; and the procedures for inspecting, reviewing, obtaining copies of or challenging the record are established by the appropriate offices.

Financial Obligations and Future Registrations

Grades, transcripts, future registrations and diplomas will be withheld until all tuition, fees and other bills incurred at the College have been paid, and all library books returned.

Interrupted Studies

Students who are away from the College for less than two years will be considered active students and will be maintained on mailing lists, etc. Students whose graduate studies are interrupted or discontinued for more than two years but less than seven years will be classified as inactive students; they will not be maintained on mailing lists. Inactive students may return to active status by registering for a graduate course. This policy does not alter the seven-year time limit required for the completion of a graduate degree at Hood College. All requirements for the degree at Hood must be met within seven years following the date of first enrollment. Students who do not complete their program of study within their seven-year time limit will be automatically withdrawn from the College. Please refer to the section on Time Limits for information regarding time extensions.

Parking

Except where marked to the contrary, parking is permitted on a first-come, first-served basis on most lots on the campus. Parking permits are required for cars parked in campus lots and for students who choose to park in the Frederick Memorial Hospital parking garage. Vehicle registration forms can be completed through Self-Service and students can submit their receipt to the Office of Campus Safety or at the Information Desk to obtain their pass. Students who choose to park along the street will not be required to purchase a parking permit, but must adhere to parking signs and marked curbs.

Religious Observance

Hood College recognizes individual student choice in observing religious holidays that occur during regularly scheduled classes. Students are responsible for work missed.

Students with Disabilities

Hood College actively supports the rights of students with disabilities to have equal access to education. In accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Hood makes every reasonable effort to accommodate the needs of students with disabilities.

Students who have a disability are asked to notify the disabilities services coordinator in Academic Services (CAAR) as soon as possible. Early notification prevents delay in initiation of services and ensures the student full access to educational activities. The disabilities services coordinator and/or the medical staff, in consultation with the student, prepares a plan for services and forwards authorization for specified services (such as note taking and interpreting) to the appropriate offices on campus.

Transcripts

No transcript will be released if the student has not satisfied all financial obligations to the College.

Hood College has authorized the National Student Clearinghouse to provide transcript ordering. This service provides 24 hour access, seven days a week; secure transactions; secure electronic transcript delivery worldwide; on-demand order tracking and updates emailed to the student; enables additional documents to be delivered with the transcript; and the ability to order multiple transcripts for multiple recipients in one order.

Current students may place transcript requests through Self-Service. Alumnae and former students may access the Clearinghouse through www.getmytranscript.com.

Normal requests are processed within 3-5 working days upon receipt of request. Rush transcripts are processed in 24 hours of the next working day at a charge.

Use of Facilities

Graduate students may use the academic facilities of the College in a manner consistent with the requirements of the courses in which they are enrolled and only during hours when the academic phase of the College is in operation. Graduate students may use their Graduate Student Identification Cards to gain admission to the pool and fitness center.

Grading System

Instructors in graduate programs are required to use the following uniform criteria in assigning grades to students:

Grade Meaning
A Excellent mastery of course content and excellent ability to apply course content concepts. The work displays initiative, independence and application. In some courses, originality may be required.
B Good mastery of course content and ability to apply course content concepts. Work shows good grasp of the significance, interrelatedness and uses of the material covered.
C Minimal understanding and knowledge of course concepts.
F Unsatisfactory understanding of basic facts and principles which constitute the course content. Work receives no academic credit.
S Satisfactory performance on thesis, field work or software engineering projects.
U Unsatisfactory performance on thesis or field work. Work receives no academic credit.
W Withdrawal. This grade is assigned to students who withdraw after the drop/add period and according to withdrawal policy.
INC Incomplete work
IP In Progress

Plus and Minus Grades

Instructors may use plus (+) and minus (-) signs with grades to provide differentiation among students.

Grade Points and Grade Point Averages

Each grade has a grade point value. A grade point average of 3.0 is required for graduation and for status as a degree candidate. Only prerequisite and required courses count in the G.P.A. requirement for graduation. A student whose G.P.A. is below 3.0 is dismissed for academic reasons.

Grade Point Value Grade Point Value
A 4 C+ 2.33
A- 3.67 C 2
B+ 3.33 C- 1.67
B 3 F 0
B- 2.67 U 0

Grades of W and INC carry no point value and are not considered when calculating the G.P.A.

Incompletes

An incomplete may not be granted unless a student has completed at least half of the work of the course with a passing grade or by permission of the program director. A grade of “INC” (incomplete) will be assigned when illness, emergency or unusual circumstances beyond the student’s control prevent the student from completing the assigned coursework and/or examination(s) by the end of the semester or session.

A student who wishes to apply for a grade of “INC” must secure and complete, with the instructor, the Application for Incomplete Grade form. This form is available from the Registrar's Office or online at www.hood.edu/gradforms. The course instructor will identify the deadline date for completion of the work, the conditions under which the grade of “INC” will be removed and the consequences for failure to meet those conditions. The instructor, the student, and the program director must sign and approve the Application for Incomplete Grade form and the provisions for completion. The completed Application for Incomplete Grade form must be submitted to the Office of the Registrar no later than the date grades are due for that term.

All assignments for the course in question must be completed by March 15 for fall courses, October 15 for summer courses and August 15 for spring courses. Any subsequent request for a further extension of the incomplete grade must be submitted by the student and approved by the instructor, program director and Registrar. Upon completion of all related assignments, the grade of “I” will remain permanently on the candidate’s transcript with the final grade earned beside it.

Academic Semesters and Sessions

The academic year at Hood contains a fall semester, a spring semester and two summer sessions. A calendar published in this catalog gives significant dates within the semesters and sessions.

Auditing

Course audits are not permitted at the graduate level; however, interested students may register in graduate coursework for credit as non-degree seeking if they possess the required pre-requisites. 

Course Cancellation

The Graduate School reserves the right to cancel courses in which fewer than eight students are enrolled during the fall and spring semesters, and fewer than five students enrolled for summer terms. In the event that a course is canceled, full tuition will be reimbursed.

Double-Numbered Courses

Certain courses have been designated as appropriate for both graduate students and undergraduates. These “double-numbered courses” are identified by numbers in both the 400 and 500 range. Undergraduate students enroll in the 400-level course and receive undergraduate credit. Graduate students enroll in the 500-level course and receive graduate credit. Syllabi for such courses will clearly outline different expectations for graduate and undergraduate students.  Students who took a double-numbered class at the 400 level as an undergraduate student may not take the same class at the 500 level as a graduate student for credit.

Exemption from Courses

A student may request an exemption from taking any course offered. Exemptions are granted by the department that teaches the course for which an exemption is sought. To request an exemption, the student must present a written petition to the program director that offers courses in the field where the exemption is being sought. The petition should include the course number and title for which an exemption is being requested and the justification for the request. The action of the department regarding the request will be forwarded to the Office of the Registrar, which will notify the student regarding the disposition of the request and make the necessary notations in the student’s record.

Exemption does not constitute credit toward the degree. The total number of credits required for the degree program must be completed in order for the student to qualify for the degree.

Independent Study/Research

Most programs offer a course entitled Independent Study and numbered 575. These courses offer students an opportunity to undertake an individual project supervised by a faculty member for topics not covered by coursework that is offered in the program. To be eligible for independent study, the student must identify a faculty member who is willing to supervise the independent study project. The College cannot guarantee that all students will be able to undertake an independent study.  Students may not enroll in Independent Study topics to fulfill existing coursework offered in the program.

To register for an independent study, the student must submit to the Office of the Registrar a completed Permission to Enroll Form. The form requires a written proposal and signatures of the student, instructor, program director and the Registrar. Registration must be completed during the regular registration period. This form is available from the Registrar's office or online at http://www.hood.edu/gradforms/.

The student and instructor must arrange a regular schedule for conferences and submission of work throughout the semester, including the date when the final paper is due.

A student may register for no more than 6 credits of independent study or independent research in any degree program. A student may register for 1, 2 or 3 credits of independent study during any semester or during the summer session.

Registration and Enrollment

A student must be officially admitted and registered prior to attending any class session of any course. Courses and schedules of classes are announced well in advance of the beginning of each semester and summer session. Dates and hours when students may register and instructions for registering are available online at www.hood.edu/graduate.  Students are encouraged to register online using Self-Service. Students in the Bioinformatics, Biomedical Science, Computer Science, Counseling, Humanities, Information Technology and Management Information Systems programs must have adviser approval for all course registrations. Approvals may be done through Self Service or emailed to the Office of the Registrar at hoodgrad@hood.edu.

Students are responsible for seeing that they have met all appropriate prerequisites before registering for courses. Failure to meet course prerequisites places the student at risk and will not be considered as cause for a refund of tuition. Students who have not met prerequisites will require approval by their academic adviser and/or the instructor. Non-degree seeking students may be required to seek permission from the appropriate instructor or program director in order to enroll. Because some courses may be closed due to heavy student enrollment, students are encouraged to register early. Students nearing the completion of their programs should register as early as possible to avoid facing closed classes. The regular registration period continues through the drop/add period of the semester as defined on the Academic Calendar. 

Repeating Courses

There are limited circumstances under which a graduate student may retake a course. A course may be repeated only once and no more than two courses can be repeated by a student within any single degree or certificate program. The grade of W does not replace a previously awarded grade. When the course is repeated, the student receives the credits for the course (counted once). While both grades will remain on the transcript for historical purposes, only the higher of the two grades will be calculated in the cumulative G.P.A. A graduate student may repeat a course if more than seven years have lapsed or the course content is considered outdated. Grades for courses taken at other institutions may not be used to replace grades for courses completed at Hood. Courses taken for undergraduate credit may not be repeated for graduate degree credit.

Attendance and Absence

The College does not set a maximum number of absences permissible in any course. Individual faculty members have the prerogative to establish a maximum number of absences at the beginning of the semester, and are encouraged to include a written statement of their attendance policy on the course syllabus. Students accept full responsibility for seeing that work does not suffer from excessive absence.

The College recognizes that there are other justifiable reasons for class absence: observance of religious holidays or illness.  Such absences are acceptable only if previous absences are not excessive and if the student has made arrangements with the instructor, prior to the day of the absence, for the work missed.  Due to Homeland Security requirements for full-time enrollment, students with F-1/J-1 visas may not withdraw from any coursework in the Fall and Spring semesters that lowers their course load below full-time status (9 credits).  A student with an F-1 or J-1 visa who chooses to withdraw from coursework, dropping them below full-time status, will be in violation of Homeland Security regulations and will have their visas terminated.  Failure to attend class or properly withdraw will result in a grade of F.

Limits/Restrictions:

  • Students must attend the first class meeting of each of their courses or notify the instructor or the Registrar’s Office of their absence, or risk being withdrawn from the class with a grade of WX.

  • Enrollment in a course constitutes an informal contract with the instructor, and a student who violates an instructor’s attendance policy risks dismissal from the course. Instructors may have a student withdrawn from a class and a grade of WX recorded up until the deadline for course withdrawal. After the course withdrawal deadline has passed, the student receives a grade of F.

  • A student who is dismissed from a course for excessive absences or who is withdrawn from the class for failing to appear at the first class meeting may be reinstated only by the joint consent of the course instructor and the registrar.

  • Classes are held up to the date and hour preceding vacations and they resume promptly after the recess in accordance with the academic calendar. Students are expected to attend classes meeting just prior to and immediately following holiday periods.

  • Students are fully responsible for making up work missed due to class absence. When students are absent, they are responsible for obtaining lecture notes from reliable sources. Assignments and projects are to be delivered to the instructor on the assigned date, even when the student does not attend class. All exams are to be taken at the scheduled time. Having another exam scheduled on the same day is not considered sufficient justification for rescheduling the exam.

  • Students who withdraw or are withdrawn from coursework after the designated drop/add period, are responsible for all tuition and fees associated with that coursework.

 

Schedule Changes

Students may drop or add courses through the Office of the Registrar from the time of registration through the end of the drop/add period. See the Academic Calendar for dates. A student may be added to a class once the semester begins, provided the class has not met more than once and with the written permission of the instructor. During the summer sessions, the substitution or addition of courses is limited to the first two days of classes. All schedule changes must be submitted in writing.

Student Course Load

To be considered full time, a graduate student must pursue 9 hours of credit each fall and spring semester. In gauging the amount of time required for study in preparation for classes, the Graduate Council recommends that three or more hours of study be reserved for each hour of class. This is a general recommendation and may vary depending upon the course and individual differences in each student’s background.

A current graduate student may not enroll in more than 12 credits per term without written permission by the program director and academic adviser. Permission may be granted after the program director and academic adviser consider: the student’s rationale for the request provided by the student in a brief, written statement which will be submitted to the Office of the Registrar no later than two weeks before the start of the term in consideration; and achievement in courses completed at Hood College. The student will be notified of the decision no later than 7 days before the start of the term.

A student enrolling in her/his first term at Hood College may not register for more than 12 credits.

Withdrawal from Classes and Refunds

Notification of withdrawal must be in writing and must indicate the course number and course title. Students are encouraged to withdraw by submitting the online withdrawal form via secure email submission. Students may also withdraw by sending an email to hoodgrad@hood.edu or by coming to the Registrar's Office in person. It is the student’s responsibility to call to ensure receipt. Refunds will be given if the drop/withdrawal notice is received by the Registrar before the first course meeting or within the drop/add period as defined by the academic calendar. The drop/add period for summer terms is the first week of each term.  After the first class meeting and within the drop/add period, there is an 80% refund/credit and the student is responsible for 20%.  Refunds will not be granted for withdrawals received after the drop/add period. Withdrawal notices received before the course begins or during the drop/add period will not appear on the student’s transcript. Tuition refunds are based on the full tuition charge for the course. A grade of W (indicating withdrawal) will be noted on the student’s transcript for withdrawals that occur after the drop/add period. This notation carries no academic penalty. A student who does not give official notice of withdrawal will not be eligible for refunds and a grade of F (Unsatisfactory) will be recorded on the permanent record.

It is the responsibility of the student to notify the Office of the Registrar in writing that she or he is withdrawing.

A graduate student may withdraw from a course by the withdrawal deadline as posted in the Academic Calendar. After the deadline, a student may not withdraw from a course. Students enrolled in a 3-credit course that meets for two weekends during the semester may withdraw from such class by submitting an official, written withdrawal notification to the Office of the Registrar before the second weekend meeting date. Withdrawals for 1-credit weekend courses are not accepted once the class has met.

The Office of Financial Aid is required to recalculate federal financial aid eligibility for students who withdraw. Up through 60 percent of the semester, a pro rata schedule is used to determine how much federal aid a student has earned at the time of withdrawal. The portion of unearned aid must be returned to the federal programs. When unearned aid is returned a student may owe the College additional funds.

Failure to begin or ceasing to attend classes does not constitute official notice of withdrawal or reason for refund/credit on tuition. It is the responsibility of the student to notify the Office of the Registrar in writing of the student’s desire to withdraw from a class.

Withdrawal from Hood College

Students who wish to withdraw from the College must submit their withdrawal notice to the Office of the Registrar in writing. The withdrawal notice should include the reason for the withdrawal and the effective date. Students may withdraw by sending an email to hoodgrad@hood.edu, by sending a fax or letter, or by coming to the Office of the Registrar in person. Students who wish to re-enroll at the College after they have withdrawn must submit a petition for re-admission in writing to the Office of the Registrar.

Students who do not complete their program of study within their seven-year time limit will be automatically withdrawn from the College. Please refer to the section on Time Limits for information regarding time extensions.

Exceptions to Academic Policies

Exceptions to academic policies as stated in this catalog or elsewhere are rarely made. A student who believes an exception is justified may petition the Graduate School through the Associate Registrar for Graduate Studies. The petition should include: 

  1. The student's name, Hood ID number, email and phone number; 

  2. The expected date of graduation;

  3. The specific exception being requested and the reason(s) for the request; 

  4. A plan of action, in the case of time limits and/or academic performance issues;

  5. Letters/statements from the academic adviser and program director addressing whether or not they support the petition.  In the case of thesis or project petitions, a letter from the thesis or project adviser is also required.

The petition and supporting documentation will be reviewed by the Graduate Committee on Petitions.  The Associate Registrar for Graduate Studies will notify the student of the Committee's decision. The student may appeal the outcome to the Dean of the Graduate School. A student may not petition for re-admission more than once.

Grade Appeal

If a student receives a final grade in a course that she or he believes is incorrect or unfair, he or she may appeal that grade by following this procedure:

  • Student must contact the faculty member involved, in writing, within 30 calendar days of the posting of the disputed grade. The grade appeal request must outline the specific grievances about the grading procedure, grounds for appeal and attach relevant documentation (syllabus, guidelines for papers or presentations etc).
  • If, after hearing the instructor’s explanation, the student still wishes to appeal the grade, she or he must present the grade appeal to the program director within 30 days of notification from the instructor.
  • If the student is still not satisfied, the student may make a final appeal to the dean of the Graduate School. In such cases, the dean must be contacted prior to the end of the term immediately following the semester the grade was posted.
  • Failure to follow this timeline provides sufficient grounds for dismissing an appeal. In each stage of the appeal process, the student will receive a letter stating the reviewer’s recommendation within 30 days of initiation.
  • All parties to the grade appeal (student, instructor, program director, dean) are to maintain strict confidentiality until the matter is resolved.

Graduate Student Conduct

As part of Hood’s mission to prepare students for lives of responsibility and leadership, the Graduate School expects students to maintain a high standard of student conduct. Graduate students are expected to take personal responsibility for their own conduct. Hood College reserves the right to suspend, dismiss or otherwise discipline a student who violates the policies or regulations with respect to student conduct. In addition, the Graduate School may request that a student withdraw for reasons of conduct detrimental to the College community.

The Graduate School defines disruptive conduct in the following way:

The disruptive student is one who continues to make unreasonable demands for time and attention from faculty and staff and habitually interferes with the learning environment by disruptive verbal or behavioral expressions, threatens or abuses members of the College community or willfully damages college property. The result is a disruption of academic, administrative, social or recreational activities on campus. Students are asked to refrain from behaviors that include, but are not limited to:

  • Behaviors that disrupt or interfere with teaching, research or other academic activities
  • Behavior that can lead to physical harm
  • Physical or verbal threats, intimidation that may interfere with another’s full participation in the life of the College
  • Conduct that constitutes sexual harassment or any violation of Policy 55
  • Refusing to comply with directions of school officials, instructors, administrators or staff

A complaint of alleged student misconduct should be filed with the dean of the Graduate School by a member of the faculty, staff or student. All allegations should be filed in writing within 10 business days of the incident. The dean will provide a thorough investigation of the incident and take appropriate action. These sanctions may include:

  • Warning: written notice to the student that continued and/or repeated incidents/violations may be cause for further disciplinary action (reprimand, dismissal). A permanent record of the incident report will be retained in the student’s file. Additionally, the warning may include referrals to appropriate office for assistance.
  • Reprimand: written reprimand for the violation of specified conduct or policy including notice to the student that repeated violation may result in further disciplinary action
  • Dismissal: termination of student status at the College

Graduate students are also subject to all Student Life policies as described in the Student Handbook. 

Appeal Process

Within 10 business days of receiving notification from the dean concerning the decision concerning the formal complaint, the student may request a written request to the Graduate Council Subcommittee for reconsideration. This reconsideration must be based on procedural errors or new information not available at the time the complaint was lodged with the dean. The matter of academic or student conduct resides with the Graduate Council. The Graduate Council Subcommittee will then appoint a three-person committee comprised of members selected from the Graduate Council. This committee will then hear the case. The hearing committee will review the sanction and proceedings and report its findings to the student and dean. The student can appeal the outcome to the provost.

Students who violate Student Life policies are subject to the college's Student Life Code of Conduct, which can be obtained from the the Office of Student Life.  Any conduct issues involving Student Life policies will be subject to Student Life review and appeals processes, in consultation with the dean of the Graduate School.

Graduate Academic Programs and Fields of Study