Graduate Studies

The Hood College Graduate School offers master’s, certificate, and certification programs designed to equip graduate students with the deep intellectual understanding and applied, real-world competencies needed for today’s competitive job market.

Meaningful Master’s Programs to Advance Your Career

The Graduate School at Hood College offers master’s, certificate, and certification programs that reflect the job requirements of the region’s top employers. All are specifically designed to equip you with both deep intellectual understanding and the applied, real-world competencies you need to increase your career marketability.

Learn while you work, thanks to classes conveniently scheduled in the evenings and on occasional weekends. Hood’s Graduate School programs further emphasize relevance by providing opportunities for you to incorporate course work into your work day. Conversely, you are encouraged to bring your professional experiences into the classroom for discussion and problem-solving.

Excellent teaching is the key to an outstanding education. Hood’s faculty are selected for their knowledge of and experience in the discipline they teach and, equally important, their exceptional teaching skills. Most are involved in independent research. Many are scientists, researchers, business leaders, educators and policy leaders from companies and organizations in the region. All are gifted at sharing their passion and proven expertise in a way that inspires, motivates and prepares students for success in the contemporary workplace.

Small classes and an emphasis on collaboration stimulate dynamic exchange of ideas and information. There are no large lecture halls at Hood. Professors know you by name, not by number. Individual attention—even after you have graduated—is a hallmark of the Graduate School.

Internships, labs, and linkages to business and industry enable you to gain practical experience and forge valuable connections beyond the classroom. The Graduate School has close ties to an exceptional network of world-class research and development, life science, biomedical, information technology, aerospace, engineering, and other cutting-edge industries and government institutions. Education programs put theory directly into practice in the area’s K-12 environment.

The graduate program you want is at Hood.

Graduate Admission

Entrance Criteria

To be considered for admission to graduate study, the applicant must hold a bachelor’s degree from a regionally accredited college or university with at least a 2.75 cumulative grade point average and meet specified program requirements in a discipline of study. Students whose cumulative grade point average falls between 2.5 and 2.7 may be considered for provisional admission. The program director will stipulate the conditions of provisional admission, which may include registration in a specific course or courses, limiting the number of credits for enrollment and achieving a specified G.P.A. in this coursework.

Some programs have additional admission requirements. Please check for special requirements listed in the sections of this catalog describing the programs.

The Graduate School generally requires all students whose first language is not English, regardless of citizenship, to demonstrate English-language proficiency. This is demonstrated by the following:

  • TOEFL (Test of English as a Foreign Language) score of 89 or higher on the internet-based scale or 231 or higher computer based scale
  • IELTS (International English Language Testing System score of 6.5 or higher.

Some programs may review applications for possible provisional admission with the following English language test scores. Applicants whose test scores fall below the minimum requirements for provisional admission are not admissible:

  • TOEFL: 79-88
  • IELTS: 5.5 or 6

Students may be admitted on a degree or non-degree basis. U.S. Immigration and Naturalization Service (INS) regulations require that students on F-1 visa status be admitted on a degree basis only.


Procedure for Applying

Students must apply online at www.hood.edu/graduate. International students should refer to the International Student information below for additional instructions.  

The applicant must provide one copy of their official transcript reflecting highest degree conferred sent directly to the Graduate School from the appropriate institutional registrar or from the student, provided that the official envelope remains sealed. Please see individual programs for individual additional application requirements and materials.

Student copies of transcripts will not be accepted. Students will not be permitted to begin coursework prior to the receipt of official transcripts.

To ensure timely review of applications and enrollment, students are encouraged to apply and submit all required supplemental documents by the following deadlines:

  • July 15 for fall semester
  • December 1 for spring semester
  • May 1 for summer terms

Any applications submitted and completed after the deadlines for the term or semester of interest will be reviewed on a space- and time-available basis at the discretion of the program director.

All documents sent as part of the application for admission become the property of Hood College. Under no circumstance will they be duplicated, returned to the applicant or forwarded to any other college, university, individual or agency. These documents will not be available to any person who is not involved in the admission process, with the exception of the academic adviser. Copies of transcripts and other relevant academic information will be released to the academic adviser.

Examination of Admission Folders

After the applicant has enrolled at Hood College, she or he may examine the contents of her or his admission folder in the presence of a College officer at a time and date arranged with the Graduate School.

This policy is in conformity with the amended Family Educational Rights and Privacy Act of 1974, known as the Buckley Amendment.

International Students

International students requiring F-1Visas must submit their admission material well in advance to the Graduate School.  International students are encouraged to submit their application materials to the Graduate School before the official deadlines.:

  • July 15 for fall semester
  • December 1 for spring semester

Late applications will generally be deferred for review for the following semester.

The Graduate School generally requires all students whose first language is not English, regardless of citizenship, to demonstrate English-language proficiency by submitting an official score report from the Test of English as a Foreign Language (TOEFL) or International Language Testing System (IELTS).. The Hood College school code for reporting purposes is 5296. 

Language proficiency is demonstrated by the following:

  • TOEFL (Test of English as a Foreign Language) score of 89 or higher on the internet-based scale or 231 or higher computer based scale
  • IELTS (International English Language Testing System score of 6.5 or higher.
Some programs may review applications for possible provisional admission with the following English language test scores. Applicants whose test scores fall below the minimum requirements for provisional admission are not admissible:
  • TOEFL: 79-88
  • IELTS: 5.5 or 6

Applicants whose test scores fall below the minimum requirements for provisional admission are not admissible.

Any student who has completed a baccalaureate in the United States, United Kingdom, Canada, Australia, Ireland or New Zealand is waived from the English language testing requirement.

Students who earned a baccalaureate degree from another country must obtain a course-by-course evaluation of those transcripts by a certified organization.  Hood College accepts evaluations from any member of the National Association for Credential Evaluation Services (NACES), www.naces.org.  The evaluation results must be received by the Graduate School in a sealed envelope or emailed directly to Hood College Graduate School from the evaluating service.

All courses that are offered exclusively to graduate students are conducted during evening or weekend hours. International students with student visas must pursue nine (9) hours of credit each semester to be considered full-time graduate students. Graduate programs will normally be completed in two years of full-time study.

International applicants seeking F-1 visas must complete the application for I-20 after being admitted and before registering for coursework. As part of the I-20 application, students must arrange for financial support from their governments, from international organizations or from personal and family resources. We estimate the costs for one year of graduate study at Hood College to be approximately $22,000 in U.S. funds. This includes: tuition, fees, books, lodging, food, clothing, transportation and incidental expenses. There is a one-time I-20 processing fee of $50, due upon receipt of the application for I-20. I-20 applications will not be processed until a fee is submitted. In addition, students requesting I-20 application processing in fewer than five (5) business days must remit a $250 expedite fee at the time of request.

Please note: All graduate students are responsible for all fees and living expenses. Hood College does not provide housing for graduate students. International students are encouraged to investigate and secure local housing before arriving in the United States.

The Office of Multicultural Affairs assists with any personal, academic and/or practical concerns.

Resident Aliens and Other Visa Statuses

Students who are not citizens of the United States will be required to submit a copy of their Resident Alien card or current visa before registering for any coursework.

Housing

The College does not provide housing for graduate students. All graduate students must make arrangements for their own housing which is generally available in the area.

Visiting Graduate Students

Holding the Doctoral Degree

Persons holding the doctoral degree and wishing to take graduate courses as a non-degree-seeking or visiting student must follow the complete application and registration procedure. However, a letter from the student’s employer acknowledging that the visiting student holds the doctoral degree and verifying the institution where the degree was conferred, will be accepted in lieu of transcripts as part of the application procedure. Those individuals who wish to pursue a master’s degree or certificate program must submit official transcripts.

Enrolled at Other Graduate Institutions

Some students who are enrolled at other graduate institutions may wish to take one or more graduate courses at Hood College. Those students must follow the complete application and registration procedure as a non-degree-seeking student.

Graduate Tuition and Financial Arrangements

Scholarships and Awards

Graduate School Scholarships

The Afghan Women Scholarship Fund*

The Association of Medical Diagnostics Manufacturers Scholarship

The Ceramic Arts & Technology Scholarship

*Not currently available for award

Graduate School Awards

The Carlo and Valerie Bagni Outstanding Biomedical Science Student Award

The Bryce Blackwood Beau­champ ’84, M.S. ’87, M.B.A. ’06 Outstanding Computer Science Student Award

The Antoinette Border ’04, M.S. ’09 Outstanding Mathematics Education Student Award

The Dr. Dana G. Cable Outstand­ing Thanatology Student Award

The Gary Corsar M.S. ’09 Out­standing Information Technology Student Award

The Crespi-Hobby Outstanding Ceramic Arts Student Award

The Frederick W. and Lenora F. Dietzel M.B.A. Student Award

The Dr. Keith R. Harris M.S.’99 Outstanding Educational Leader­ship Student Award

The Virginia Wheeler Jones ’66, M.A.’88 Outstanding Reading Specialization Student Award

The Craig D. Lebo M.A.’84 Outstanding Human Sciences Student Award

The Amy Kaufman MacLeod ’08, M.B.A.’11 Outstanding M.B.A. Student Award

The Donna Mowry ’98, M.A.’07 Thanatology Award

The Jenny E. Nunn M.S.’06, C ’00 Outstanding Curriculum and Instruction Student Award

The Christopher H. Smith M.S.’95 Outstanding Environmental Biology Student Award

The Lisa Ann Sullivan M.A.’04 Outstanding Humanities Student Award

The Stephen R. White Outstand­ing Management of Information Technology Student Award

Tuition, Fees and Other Charges

2014-2015 Academic Year

Tuition: $420 per credit hour; $460 per credit hour for MBA students; $430 per credit hour for Biomedical Science, Computer Science, Information Technology, Management of Information Technology, Regulatory Compliance and Cybersecurity

Audit Fee: $210 per credit hour

Comprehensive fee per semester: $100

Comprehensive fee per term (winter, summer I, summer II): $65

Refer to Tuition and Fees at www.hood.edu/accounting for future pricing information.

Tuition Payment Methods

Payment of tuition, fees and other charges is due generally one week before the start of the fall and spring semesters and by the first day of class for the summer terms. Students registering after the deadline must make payment at the time of registration. Students may pay their tuition using the Monthly Payment Plan. Information on this option can be found at www.hood.edu/paymentplan or by calling the Accounting Office at 301-696-3609. Any unpaid balance remaining after classes begin for the semester will be subject to a late fee. Account balances will prohibit the release of grade reports, transcripts and diplomas, as well as registration for future semesters. The Accounting Office can be reached at 301-696-3607 or accounting@hood.edu.

Referral to Collection Agency

By registering for classes, the student agrees that in the event the student becomes delinquent or defaults in paying charges due to Hood College, the student agrees to reimburse Hood College the fees of any collection agency, which may be based on a percentage at a maximum of 33 1/3% of the debt, and all cost and expenses, including reasonable attorney’s fees, Hood College incurs in such collection efforts.

Family Tuition Plan

Please see Undergraduate Tuition and Financial Aid, Family Tuition Plan for information on the Family Tuition Plan.

Financial Aid

Information regarding student loans is available from the Office of Financial Aid, located on the third floor of the Joseph Henry Apple Academic Resource Center, and they can be reached by phone at 301-696-3411 or by email at finaid@hood.edu. In order to be eligible for federal loans, a student must be accepted for enrollment in a degree program, take a minimum of 3 credits each semester and be making normal progress toward a degree from Hood as described below. To apply for a federal loan, a student must complete both a Free Application for Federal Student Aid (FAFSA) and the Hood Graduate Financial Aid Application.

International students, although not eligible for federal loans, may apply for loan assistance from private educational loan programs if they have a credit-worthy cosigner who is a U.S. citizen or permanent resident. Additional information can be obtained by contacting the Office of Financial Aid.

Some programs offer Graduate Assistant positions to support graduate students and needs of the department. Graduate Assistant positions will be posted with other current job openings online at www.hood.edu. Students can also inquire about this possibility with the appropriate program director.

Satisfactory Academic Progress (SAP)

Students are expected to maintain a record of academic achievement that will enable them to graduate in a reasonable time period. Graduate students receiving financial aid at Hood College of any type (federal, state, institutional and outside scholarships and grants) must demonstrate both qualitatively and quantitatively the ability to do satisfactory academic work and to progress measurably toward a degree. This is in addition to any renewal criteria required for specific state, institutional or other outside awards.

Federal regulations require the Financial Aid Office to monitor students’ (undergraduate and graduate) academic progress at the end of each academic year. This is to ensure that students receiving funds are successfully progressing through their program of study. At the end of the spring semester of each academic year, the Financial Aid Office evaluates the academic progress of each student receiving financial aid according to the standards set forth below by the College. This evaluation determines a student’s eligibility to receive financial assistance in the next academic year. In addition, at the end of both the fall and spring semesters, the registrar reviews the qualitative academic progress of all degree-seeking students to determine the eligibility for continued enrollment at Hood College.

Graduate programs range from 30 to 36 credits with most programs at the 36-credit level, and a 3.00 cumulative average is required to complete the degree. Students are considered to be making satisfactory progress toward degree completion for financial aid purposes by adhering to the schedule outlined below.

SEMESTER

COMPLETED

CREDITS EARNED

CUMULATIVE G.P.A.

First/Second

12

2.75

Third/Fourth

24

3.00

Fifth/Sixth

36

3.00

Some students may not complete the degree in three calendar years, but the number of credits earned determine the year of standing. Also, these standards may not coincide exactly with the Graduate School and the registrar’s standards. The time-frame allowed for the completion of a degree can be much longer, but it is divided into academic year increments for financial aid according the schedule above.

The maximum time frame in which a graduate student is expected to complete their degree is 150 percent of the published length of the program measured in academic credits. Students will become ineligible for any type of financial aid if the maximum timeframe for completion is not met. For example, if a published length of a graduate academic program is 36 credit hours; the maximum period must not exceed 54 (36 × 150%) attempted credit hours.

Additional Degree / Dual Degree

The maximum time frame in which a student is expected to complete their degree is 150 percent of the published length of the program measured in academic credits for a student pursuing an additional degree or enrolled in a dual degree program.

Transfer Credits

Transfer credits and/or credits for prior learning given at the time of enrollment will be counted in the total number of credits attempted. During the course of enrollment, a student may transfer credits earned at outside institutions, however, the credits will apply only for meeting the maximum timeframe standard.

Treatment of W, INC, AU, F, S and U Grades and Repeated Coursework

  • Course withdrawals (W) after the drop/add period are not included in the G.P.A. calculation, but are considered a noncompletion of attempted coursework.
  • Incomplete (INC) grades are not included in the G.P.A. calculation but are considered a noncompletion of attempted coursework until the incomplete grade is replaced with a permanent grade and academic progress can be reevaluated.
  • An audit (AU) grade is not considered attempted coursework. It is not included in the G.P.A. calculation or completion rate determination.
  • A satisfactory (S) grade is treated as attempted credits earned, but it is not included in the G.P.A. calculation.
  • An unsatisfactory (U) grade is treated as attempted credits that are not earned, but it is not included in the G.P.A. calculation.
  • A failing grade (F) is treated as attempted credits not earned; it will be included in the calculation of the G.P.A. and the minimum completion rate.
  • All grades earned for a repeated course will be included in the calculation of the G.P.A. and every repeated attempt will be included in the completion rate determination.

Financial Aid Suspension

Students are placed on financial aid suspension if they do not meet one or both of the SAP standards. Students that are failing to make satisfactory academic progress and who successfully appeals will be placed on financial aid probation. Students placed in this status may continue to receive financial aid for one semester but are expected to improve their academic standing (CGPA) and/or maximum timeframe progress so that the standards of SAP are met by the end of the following semester.

Financial Aid Probation

If at the end of the probationary period the student still does not meet the standards set forth in this policy, eligibility to receive financial aid of any type will be suspended. Students who fail to meet the maximum timeframe towards completion of their degree within 150 percent of their attempted credits will have their financial aid canceled.

Reinstatement of Aid after Probation Appeal is Approved

Reinstatement of financial aid after a student is placed on probation is achieved as follows:

  • The student submits a written letter of appeal in accordance with the appeals process and the Financial Aid Appeals Committee grants the appeal. The student is placed on financial aid probation for one semester and is allowed to maintain their aid eligibility. SAP will be reviewed at the end of that semester; or
  • The student attends Hood College during the suspension semester, pays for tuition and fees without the help of student aid and does well enough in the coursework to satisfy all the satisfactory academic progress standards. The student must notify the Office of Financial Aid if they are planning to attend Hood College without the assistance of financial aid; or
  • The student may attend summer school to eliminate the deficiency in credits or G.P.A. The student must notify the Office of Financial Aid if they are planning to take classes during the summer to eliminate the deficiency. Students cannot take classes at another institution to resolve a G.P.A deficiency. Classes must be taken at Hood College.

A student whose eligibility has been suspended may regain eligibility at the end of any term after which they meet the above criteria.

Students who have been placed on suspension cannot skip a semester and regain eligibility. No financial aid will be disbursed during subsequent semesters for students on suspension.

Appeals Process

Appeals of financial aid suspension must be made in writing to the director of financial aid by the date specified in the Financial Aid Suspension notification letter.

The appeal letter must address the extenuating circumstance(s) why satisfactory academic progress was not made, why the extenuating circumstance(s) has changed, as well as an outlined plan of corrective action for future academic success. The appeal must explain why the student failed to meet satisfactory academic progress and what has changed in the situation that will allow him to make satisfactory progress at the next evaluation. Extenuating circumstances can include, but is not limited to, illness or injury; death of a family member; family difficulties; interpersonal problems with friends, roommate, significant others; difficulty balancing work, athletics, family responsibility; or financial difficulties.

The director of financial aid will review the appeal and notify the student in writing within 10 working days whether the appeal has been accepted or denied. If the appeal has been accepted, the letter to the student will detail the academic plan of corrective action as well as require the approval of the student’s academic adviser. All decisions made by the director of financial aid are final and will not be subject to further review.

Veterans’ Educational Benefits

Hood College serves as a liaison and informational resource to veterans by providing Veterans Administration forms and certifying eligibility status, and is a Yellow Ribbon participating institution. To initiate or continue benefits, veterans must contact the Registrar’s Office, 301-696-3616, at the beginning of each semester to complete the required paperwork, in compliance with the policies and procedures established by the registrar and the Veterans Administration. Information and application forms may be obtained from the Registrar’s Office located on the second floor of the Joseph Henry Apple Academic Resource Center.

Graduate Resources

Beneficial-Hodson Library and Information Technology Center

Please see A Hood Education, Academic Resources for information on the Beneficial-Hodson Library and Information Technology Center.

Academic Computing

Please see A Hood Education, Academic Resources for information on Academic Computing.

Bookstore

Please see A Hood Education, Academic Resources for information on the on the Bookstore.

Career Center

Graduate students are welcomed and encouraged to utilize the wide range of free services and resources available in the Catherine Filene Shouse Career Center. The center offers evening hours, individual career counseling, computer stations, workshops, a large career library, job fairs, networking events and numerous resources on career-related topics. Contact the Career Center at 301-696-3583 or careers@hood.edu for more information.

Extracurricular Activities

In addition to the academic facilities, graduate students also have access during their enrollment to the dining hall, Whitaker Campus Center and recreation facilities that include the Huntsinger Aquatic Center Outdoor Pool, a weight room, an aerobics room, a dance studio, a gymnasium and tennis courts. A current student ID may be required for some of these activities.

Hood College sponsors a number of cultural events, speakers and other activities. Graduate students are encouraged to take advantage of these extracurricular activities.

Whitaker Campus Center

Please see A Hood Education, Academic Resources for information on the Whitaker Campus Center.

Graduate Academic Policies

Policies and procedures for graduate studies at Hood College are intended to safeguard the integrity of the degree granted, to facilitate the student’s progress toward the degree and to prevent delays and misunderstandings.

The student is responsible for being thoroughly familiar with all policies and procedures as well as the requirements of the degree program. This catalog should be consulted regularly. Students who have questions about requirements or procedures should consult their adviser or the Graduate School.

Academic Standards

Academic Conduct

The Graduate School strives to maintain and enforce the highest standards of academic integrity. Accordingly, plagiarism and other forms of academic dishonesty are unacceptable and will result in disciplinary action. By accepting admission to the Graduate School, a student has also accepted to be governed by the stated regulations of academic conduct, and indicates a willingness to accept disciplinary action, if behavior is deemed to be in violation of those rules or in some way unacceptable or detrimental to Hood College. Professed ignorance of what constitutes academic dishonesty does not excuse violations of these regulations.

All Hood College graduate students are expected to comply with the following rules of academic conduct.

Examinations, Tests and Quizzes

During examinations, tests, quizzes, comprehensive examinations or other classroom work, no student shall give or receive aid in any way or form not authorized by the instructor.

Papers, Essays, Oral Presentations and Theses

Presenting oral or written work that is not the student’s own (except as the instructor specifically approves) is dishonest. Any direct statement taken from other sources must be documented. Sources of information and of ideas or opinions not the student’s own must be clearly indicated. Instructors may prescribe limitations on the sources to be used.

Projects and Reports

Unless otherwise directed, each student must do her or his own work, experiments, drawings and so forth, from her or his own observations. Students may work together provided that each member of the group understands the work being done, and provided that the instructor does not prohibit group work.

Violations of Academic Conduct

When an instructor has evidence that a graduate student is not in compliance with these expectations, it is the obligation of the instructor to bring it to the attention of the student and to evaluate the specific work as a zero. That zero is to be calculated into the final course grade. Instructors also reserve the right to assign a final course grade of “F” to a student for cases of academic dishonesty.

Students may appeal the action of the instructor by written petition to the Graduate Council through the dean of the Graduate School. The Graduate Council will investigate the appeal and render a decision, though this decision may be appealed to the dean of the Graduate School.

In perceived cases of extreme academic dishonesty, an instructor or program director may request a review by the Graduate Council. The Graduate Council will hear statements from the instructor and/or program director, and then from the student under review. If, after hearing both sides of the case, the Graduate Council finds the student to be in extreme violation of the Academic Conduct code, they will recommend dismissal from the program. The final decision will rest with the Graduate Council, though the student may appeal the decision to the dean of the Graduate School.

Academic Standing and Warning

A student whose cumulative grade point average (G.P.A.) is 3.0 or higher is in good academic standing, which is required for graduation. If a student’s G.P.A. drops below 3.0, he or she will be placed on academic warning. The G.P.A. must be restored to 3.0 within 9 credits completed from the term in which the G.P.A. fell below 3.0. The 3.0 average may be restored by repeating courses or by taking additional courses. There are no limitations to the number of times a student can fall below 3.0 and restore his or her G.P.A. However, no more than 3 courses (9 credits) beyond those required for the degree can be used to raise the G.P.A. and all requirements for the program must be completed within the time limitation policy.

Academic Dismissal

A student on academic warning who does not restore the G.P.A. to 3.0 as required will be dismissed from the College for academic reasons. A student who has been found by the Graduate Council to be in extreme violation of the Graduate School’s regulations of academic conduct will be dismissed from the program and from the College (see Violations of Academic Conduct ). Students who are dismissed from the College may not enroll in another graduate program or as a non-degree-seeking student. A student may appeal academic dismissal as outlined in Exceptions to Academic Policies, Regulations or Requirements.

Changing from Non-degree to Degree Status

A student who wishes to change from non-degree status to a degree program must inform the Graduate School Office, in writing, of this intent. The student must submit any additional documents required of the specific program of interest and have his or her file reviewed by the program director. Admission as a non-degree student does not guarantee admission to a degree program. A maximum of 12 credits taken by a non-degree student may apply to a degree program.

Changing from One Degree Program to Another

A student who wishes to transfer from one degree program to another must submit a written request to the Graduate School, which will consult with the appropriate department(s) before rendering any decisions. Credits earned in the original program may apply to the new program if, in the opinion of the dean, they are appropriate to the new degree. Academic performance in any and all graduate coursework will be considered in appeals to transfer between degree programs. Students who have failed to earn a degree after attempting a comprehensive examination twice—or after failing to complete satisfactorily a field work project, software project or thesis—may not transfer credits earned in that program to another degree program.

Second Master’s Degree

A student who has earned one master’s degree from Hood College may earn a second master’s degree upon satisfactory completion of the program requirements in a second graduate degree program. Up to six hours of graduate credit may be applied from the first master’s degree program to the second one. Courses eligible for transfer must have been completed no earlier than five years from the start of the Hood graduate program. The seven-year time limit will begin with enrollment in the first new course of the second graduate program. All other academic requirements will apply to the second program except that the second major or concentration must be different from the first major or concentration. Students planning to pursue a second degree must notify the Graduate School in writing of their intent.

Enrollment in Two Master’s Degree Programs

Graduate students may enroll in and pursue two master’s degree programs simultaneously. In order to apply to a second degree program, the student must submit a request in writing to the Graduate School, which will then consult with the student’s current adviser and director of the second degree program. After consultation and review of the student’s transcripts, a decision will be rendered. The final decision of acceptance or denial resides with the Director of Graduate Admissions.

The following guidelines apply to students pursuing two master’s degree programs simultaneously:

  • The student must maintain a cumulative graduate G.P.A. of 3.0 in each degree program. Dismissal from one degree program does not necessarily result in dismissal from the second degree program.
  • The student must successfully complete a minimum of 9 credits in his or her first degree program before requesting acceptance into a second master’s degree program.
  • Up to six hours of graduate credit may be applied from the first master’s degree program to the second one. If programs share additional course requirements, the student may be waived from completing the course in the second degree program but will have to replace the course with an appropriate course subject to the approval of the student’s adviser and program director.
  • Degree completion will be calculated and handled separately for each degree program. All processes must be addressed separately for each program. This includes time limits and petitions to graduate.
  • Pursuit of two master’s degree programs will not be considered a justifiable excuse for requesting an extension of the time limit for degree completion in any one program.
  • The student’s transcript will note both degree programs.
  • Academic and financial holds apply to the student and not the degree program. For example, a financial hold placed on a student’s records as a result of a payment issue for a course in one degree program can prevent the student from pursuing courses in the second degree program.
  • A student may not pursue more than two graduate degree programs simultaneously.

Degree Requirements

Faculty advisers, the program director, the dean of the Graduate School and the staff are available to assist students. Procedures have been set up to check progress toward the degree. It is the student’s responsibility, however, to know the requirements for her or his degree and to fulfill them. It is also the student’s responsibility to request approval for any course substitutions from their academic adviser or program director prior to enrollment. Failure to receive approval for course substitutions prior to enrollment may result in a delay in program completion. It is the student’s responsibility to be thoroughly familiar with the academic policies and procedures, as outlined in this catalog.

Academic Advisement

Each degree-seeking student is assigned to an adviser who: 1) advises and approves course registrations, 2) assists the student in developing a concentration, and 3) in some instances, supervises thesis, capstone or field work if such an option is selected.

Comprehensive Examinations

Comprehensive examinations are built upon the content of the graduate courses taken as components of a graduate program and upon courses for which a waiver or exemption has been granted. A student may not be examined in an area where transfer credit has been awarded. While many or most of the examination questions may deal with specific subject content, some may require the student to draw together several concepts in order to demonstrate an understanding of interrelated ideas.

The following procedures apply to the comprehensive examination:

  • Notification of Intention. The student must complete the form entitled Notification of Intent to Take the Comprehensive Examination, secure the signature of the adviser and submit the form to the Graduate School, in accordance with the published deadline. No examination will be assembled unless the form is on file with the Graduate School. The form is available online at www.hood.edu/graduate. Only students who are in good standing (maintaining a 3.0 cumulative grade point average) may take the comprehensive examination. The form is available online at www.hood.edu/graduate.

Students who require special services, equipment or seating arrangements because of a disability or pregnancy, need to contact the Graduate School Office at 301-696-3600 or via email at hoodgrad@hood.edu. Accommodations will be made for persons having documented disabilities by the disability services coordinator.

  • The Questions. Comprehensive examination questions are written by the instructor of each course.
  • Assembling the Examination . In consultation with the student, the adviser, or the program director prepares the comprehensive examination. Ordinarily, the test questions are drawn from one department. Occasionally, questions are drawn from several departments and appropriate department chairs are expected to assist the advisers in obtaining questions. The examination is presented to the Graduate School at least two weeks in advance of the scheduled examination. Comprehensive examination envelopes are assembled for each student. Identifying information and general instructions are on the envelope. The questions and specific directions are placed in each envelope.
  • Administration of the Examination. Comprehensive examinations are administered four times each year; two days in April and two days in November. The exact dates of the examinations are published in the College calendar for each year. The place of administration of the comprehensive examination will be announced. Students will answer their examination by typing them using Hood College desktop computers in the examination room. Personal computers are not permitted.

    The examination is administered and proctored by the staff of the Graduate School. The comprehensive exam is given in two parts, from 9 a.m. to noon and 1 to 4 p.m. The examinations begin at 9 a.m. promptly. All papers must be completed by 4 p.m. Students are expected to comply with the rules of academic conduct found under the Academic Standards section of the catalog.

    Students who are unable to take a comprehensive examination on the scheduled date because of hardship may petition the adviser for a substitute date. If the adviser approves the petition, the student must contact the Graduate School to make arrangements for the administration of the examination and the substitute date. In all cases, if the student wishes to complete the examination within the same semester, the substitute date must occur on a weekday no more than 10 business days after the originally scheduled examination date.

    The Graduate School must be informed of any alternate plans.

  • Grading of the Examination and Reporting the Results. The adviser or the department chair, with the assistance of the departmental instructors, arranges for grading of the examination. Where possible, the original writer of an examination question is called upon to grade that question. Questions are graded on a pass-fail basis. The adviser collects all the graded examination questions and, using departmental guidelines, grades the total examination as either pass or fail. Usually a student’s total examination is graded pass when four of five questions for Human Sciences and three of four questions for Thanatology are graded pass. Ceramic Arts students must score at least an 80% on the written exam. Frequently two or three faculty members are called upon to read and assist with the evaluation.

    Once the total examination is evaluated, it is the responsibility of the adviser to notify the student and the Graduate School regarding the results of the comprehensive examination. This notification must be in writing.

    The process of examination evaluation and notification must be completed within 30 days following the administration of the examination.

  • Options for Students Who Have Failed the Comprehensive Examination. Only one re-examination may be arranged. Re-examination occurs during the next semester following the initial comprehensive examination, excluding summer session. The student must file another Intent to Take the Comprehensive Examination and, in the case of Human Sciences and Thanatology, will only be re-tested on the questions he/she failed. In the case of Biomedical Science, the entire exam must be retaken. The student also confers with her or his adviser six weeks in advance of the re-examination. The student who has failed both the initial comprehensive examination and re-examination is not eligible for the master’s degree, and has no further degree options.

If a student fails the comprehensive examination, the only option available to that student is re-examination. The thesis, field work or project option is not available to students who fail a comprehensive examination.

Field Work and Independent Research Proj­ects

Registration must be completed during the regular registration period. Students who elect the 6-credit project option will be registered and billed for all 6 credits in one semester. Credits will not be split over the course of multiple semesters.

The field work or research project is a culminating activity and therefore should follow all necessary work to assure adequate content and methodology. It is required in some degree programs and may be optional in others. Students may elect to do either a 3-credit or a 6-credit field work or research project. Students who elect to do a field work or research project must complete a Permission to Enroll form for course number 585, Master’s Field Work Project, and submit a written proposal to be approved by the field work or research adviser or instructor, program director or department chair and the dean of the Graduate School. The 6-credit research project is similar to a master’s thesis in structure, complexity, depth of study and rigor. The Graduate School will continue to re-register students each semester for the field work or research project as “IP” (In Progress) until a final grade is submitted. Students are responsible to pay the Graduate School comprehensive fee each fall and spring semester until the project is completed.

The 3-credit field work or research project is a disciplined application of theories and techniques learned during the master’s study and applied in a field work setting with clearly defined learning objectives. It is graded Satisfactory (S) or Unsatisfactory (U). The grade is awarded by the field work or research adviser or instructor. (The dean of the Graduate School will review the report and verify the approval of the Reading Committee.)

The student is responsible for initiating either a 3- or 6-credit field work or research project proposal and for securing a field work or research adviser or instructor for the project, who will serve as the chair of the Reading Committee. The adviser and the student, in consultation, will identify two additional persons to serve on the Reading Committee.

The basic procedure established for the master’s thesis should be followed for the 6-credit research project. The procedure for a well-structured independent study should be followed for the 3-credit field work or research project.

The final typed or printed copy of the field work or research project, with the signatures of the Reading Committee, must be delivered to the Graduate School by the student in accordance with the published calendar. The Reading Committee will have reviewed the report for correctness of format, for content, for bibliography, etc. The final report associated with the 3-credit field work or research project, while meeting the requirements of quality and rigor expected at the master’s level, is not required to be as extensive in bibliography citations and structure as the 6-credit research report.

The title of the report will also be noted in the student’s file. The report will then be forwarded to the appropriate department chair or program director. By arrangement with the library, copies of the report from the 6-credit field work project must be bound.

A comprehensive examination or thesis option is not available to students who do not satisfactorily complete a field work or research project.

Master’s Thesis

Registration must be completed during the regular registration period by submitting a signed copy of their thesis proposal to the Graduate School. Students will be registered and billed for all 6 credits in one semester. Credits will not be split over the course of multiple semesters.

A thesis is required in some degree programs and is an option in others. Before registering for course number 580, Master’s Thesis Preparation, a preliminary thesis title and a written proposal must be completed. The proposal with the title page signed by the thesis adviser, program director and dean of the Graduate School must be submitted. For registration purposes, the Graduate School will complete a Permission to Enroll form to accompany the signed cover sheet. A copy of this form will be mailed to the student. The thesis preparation course is a 6-credit course and is graded Satisfactory (S) or Unsatisfactory (U). The grade is awarded by the thesis adviser. Final approval of the dean of the Graduate School is required for completion of the thesis project.

A detailed statement of regulations and guidelines concerning the master’s thesis is available from the Graduate School or available on our website at www.hood.edu/graduate and should be consulted before a student enrolls for Master’s Thesis Preparation.

A thesis is a 6-credit course; the charge for Master’s Thesis Preparation is in accordance with the per credit tuition as indicated in the Graduate Tuition and Financial Arrangements section of this catalog. The Graduate School will continue to re-register students each semester for their Master’s Thesis as “IP” (In Progress) until a final grade is submitted. Students are responsible for paying the Graduate School comprehensive fee each fall and spring semester until the project is completed.

A comprehensive examination or nonthesis option is not available to students who fail a thesis defense.

Humanities Capstone (HUM 595) and Humanities Portfolio (HUM 594)

Registration for these courses must be completed during the regular registration period, by the drop/add date (see Academic Calendar) by submitting a completed and signed Permission to Enroll form and written proposal to the Graduate School. The written proposal will be reviewed by the MAHAC (Master of Arts in Humanities Advsiory Committee). If the proposal is approved, the student will be registered for the course. If the written proposal is not approved, the student will be contacted by a member of MAHAC. A detailed statement of regulations and guidelines concerning the Humanities Capstone and the Humanities Portfolio is available from the Graduate School website at www.hood.edu/graduate and should be consulted before a student enrolls in the Capstone or Portfolio course.

The Humanities Capstone and Portfolio are 4-credit courses, the charge for which is in accordance with the per credit tuition as indicated in the Graduate Tuition and Financial Arrangements section of this catalog. The Graduate School will continue to re-register students each semester for their Capstone or Portfolio as “IP” (In Progress) until a final grade is submitted. Students are responsible for paying the Graduate School comprehensive fee each fall and spring semester until the project is completed. Students will receive a letter grade upon completion of the Capstone or Portfolio.

Time Limits

All coursework and degree requirements must be met within seven years of enrolling in the first course at Hood College that applies towards the degree and/or certificate program. If a student enrolls in a different certificate or master’s program, and one or more of the courses from the first program will satisfy a requirement of the second program, the program director will evaluate the transcript to determine whether previously completed courses may count in the new program and how the seven-year time limit will be applied.

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Spring 2008

Fall 2014

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One summer term (Summer I or Summer II) may be added to the start or to the end without time penalty.

A student who will need time beyond the seven year time limit to complete his or her work may request such an extension through his or her adviser. The dean, on the recommendation of the student’s adviser and the program director, may grant an extension not to exceed one year. A student may request an extension exceeding one year by petitioning the Graduate Council (please refer to the section titled Exceptions to Academic Policies, Regulations or Requirements).

Transfer of Credit

A student wishing to transfer credit for prior graduate coursework to a Hood graduate program must submit a written request to the Graduate School. All requests for transfer credit will be reviewed by the program director and the dean of the Graduate School for content and relevance.

Specific information regarding transfer credit includes:

  • Coursework must have been taken at the graduate level from an accredited institution;
  • Student must submit a course description and/or syllabus for each course being requested for transfer credit;
  • Student must submit an official transcript of coursework;
  • Courses eligible for transfer must have been completed no earlier than five years from the start of the Hood graduate program;
  • A maximum of 6 credits will be permitted for transfer (9 credits for students in the M.F.A. program in Ceramic Arts);
  • No transfer of credit will be permitted for individual courses carrying fewer than two semester hours of credit. Credits earned on a pass/fail basis are not eligible for transfer.

Under certain circumstances, transfer credit for work completed elsewhere after enrollment at Hood College may be accepted. This transfer credit will not be allowed for work equivalent to courses offered at Hood, unless approved by the program director and Dean. Students should submit the course description and transfer request to the program director for approval. Once approved, the student may enroll in the course. Upon completion, the student should have official transcripts sent to the Graduate School Office so that the credits may be applied to their graduate transcript at Hood. Transfer credit does not apply toward the grade point average.

Conferring of Degrees

Master degrees are awarded in January, May and September. Students graduating in January participate in the May commencement ceremony. Students completing the degree requirements in September participate in the May ceremony the following year. All graduating students who have petitioned to graduate with the Graduate School Office will receive full information about commencement in April. Attendance is not required of master’s candidates, but all are encouraged to participate. For further information, see the section on Graduation in this chapter.

Graduation

Students must complete and submit to the Graduate School Office the Petition to Graduate form by the established deadlines posted to the College’s academic calendar, which is available online at www.hood.edu/graduate. To receive the Petition, students must have completed a minimum of 18 graduate credits toward their program requirements. The Petition form includes information for those planning to complete their degree requirements within a year’s time, and is available on our website at www.hood.edu/graduate

Students must submit their completed Petition forms to the Graduate School Office within the deadlines outlined in the Petition memo. A list of potential graduates for master’s degrees is submitted for faculty and trustee approval during their scheduled meetings. If a student petitions the Graduate School Office but does not complete the degree requirements on schedule, the student must resubmit the petition.

The College celebrates graduation in formal ceremonies in May. It is Hood’s policy that only those students who have fulfilled all academic requirements and have met all financial obligations to the College may participate in commencement. Diplomas issued for September and January graduates will be available for pickup by the student in the Graduate School Office or may be mailed to the student at his or her request. Commencement regalia may be purchased through the College bookstore.

General Policies and Operating Procedures

Campus Safety

The Office of Campus Safety is located on the mezzanine of the Apple Academic Resource Center, and can be reached by calling 301- 696-3569. To locate an officer on campus when the Security Office is closed, dial 0 for the College switchboard or stop by the Information Desk in the Whitaker Campus Center.

Emergency Canceling of Classes

Many radio and television stations will announce the emergency canceling of Hood College classes. Closing will be announced in Frederick as well as in Hagerstown, Montgomery County and other locations. Courses taught at other locations are governed by the closing policy of the sponsoring agency. During inclement weather a recorded message may be heard by calling the College switchboard at 301-696-3131, option 9, by visiting our website, www.hood.edu, or by subscribing to alerts through School’s Out (www.schoolsout.com) or Hood Alert (www.hood.edu/alert).

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act of 1974 (P.L. 93-380) extends to students the right of access to their education records maintained at the College. The provost, the dean of the Graduate School and the registrar maintain these records for enrolled and former students. Information and notification as to the type of record; the accessibility of and policies for maintaining, reviewing and expunging the record; and the procedures for inspecting, reviewing, obtaining copies of or challenging the record are established by the appropriate offices.

Financial Obligations and Future Registrations

Grades, transcripts, future registrations and diplomas will be withheld and the student will not be graduated until all tuition, fees and other bills incurred at the College have been paid, and all library books returned.

Interrupted Studies

Students who are away from the College for less than two years will be considered active students and will be maintained on mailing lists, etc. Students whose graduate studies are interrupted or discontinued for more than two years but less than seven years will be classified as inactive students; they will not be maintained on mailing lists. Inactive students may return to active status by registering for a graduate course. This policy does not alter the seven-year time limit required for the completion of a graduate degree at Hood College. All requirements for the degree at Hood must be met within seven years following the date of first enrollment. Students who do not complete their program of study within their seven-year time limit will be automatically withdrawn from the College. Please refer to the section on Time Limits for information regarding time extensions.

Parking

Except where marked to the contrary, parking is permitted on a first-come, first-served basis on most lots on the campus. Parking permits are required for cars parked in campus lots and for students who choose to park in the Frederick Memorial Hospital parking garage. Vehicle registration forms can be completed through Self-Service and students can submit their receipt to the Office of Campus Safety or at the Information Desk to obtain their pass. The registration fee will be added to the student’s bill through the Accounting Office. Students who choose to park along the street will not be required to purchase a parking permit, but must adhere to parking signs and marked curbs.

Religious Observance

Hood College recognizes individual student choice in observing religious holidays that occur during regularly scheduled classes. Students are responsible for work missed.

Students with Disabilities

Hood College actively supports the rights of students with disabilities to have equal access to education. In accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Hood makes every reasonable effort to accommodate the needs of students with disabilities.

Students who have a disability are asked to notify the disabilities services coordinator as soon as possible. Early notification prevents delay in initiation of services and ensures the student full access to educational activities. The disabilities services coordinator and/or the medical staff, in consultation with the student, prepares a plan for services and forwards authorization for specified services (such as note taking and interpreting) to the appropriate offices on campus.

Transcripts

No transcript will be released if the student has not satisfied all financial obligations to the College.

Hood College has authorized the National Student Clearinghouse to provide transcript ordering. This service provides 24 hour access, seven days a week; secure transactions; secure electronic transcript delivery worldwide; on-demand order tracking and updates emailed to the student; enables additional documents to be delivered with the transcript; and the ability to order multiple transcripts for multiple recipients in one order.

Current students may place transcript requests through Self-Service. Alumnae and former students may access the Clearinghouse through www.getmytranscript.com.

Normal requests are processed within 3-5 working days upon receipt of request. Rush transcripts are processed in 24 hours of the next working day at a charge.

Use of Facilities

Graduate students may use the academic facilities of the College in a manner consistent with the requirements of the courses in which they are enrolled and only during hours when the academic phase of the College is in operation. Graduate students may use their Graduate Student Identification Cards to gain admission to the pool and fitness center.

Grading System

Instructors in graduate programs are required to use the following uniform criteria in assigning grades to students:

Grade Meaning
A Excellent mastery of course content and excellent ability to apply course content concepts. The work displays initiative, independence and application. In some courses, originality may be required.
B Good mastery of course content and ability to apply course content concepts. Work shows good grasp of the significance, interrelatedness and uses of the material covered.
C Minimal understanding and knowledge of course concepts.
F Unsatisfactory understanding of basic facts and principles which constitute the course content. Work receives no academic credit.
S Satisfactory performance on thesis, field work or software engineering projects.
U Unsatisfactory performance on thesis or field work. Work receives no academic credit.
W Withdrawal. This grade is assigned to students who withdraw after the drop/add period and according to withdrawal policy.
INC Incomplete work
IP In Progress
AU This grade is assigned to students who audit courses.

Plus and Minus Grades

Instructors may use plus (+) and minus (-) signs with grades to provide differentiation among students.

Grade Points and Grade Point Averages

Each grade has a grade point value. A grade point average of 3.0 is required for graduation and for status as a degree candidate. Only prerequisite and required courses count in the G.P.A. requirement for graduation. A student whose G.P.A. is below 3.0 is dismissed for academic reasons.

Grade Point Value Grade Point Value
A 4 C+ 2.33
A- 3.67 C 2
B+ 3.33 C- 1.67
B 3 F 0
B- 2.67 U 0

Grades of W and INC carry no point value and are not considered when calculating the G.P.A.

Incompletes

An incomplete may not be granted unless a student has completed at least half of the work of the course with a passing grade or by permission of the program director. A grade of “INC” (incomplete) will be assigned when illness, emergency or unusual circumstances beyond the student’s control prevent the student from completing the assigned coursework and/or examination(s) by the end of the semester or session.

A student who wishes to apply for a grade of “INC” must secure and complete, with the instructor, the Application for Incomplete Grade form. This form is available from the Graduate School Office or online at www.hood.edu/graduate. The course instructor will identify the deadline date for completion of the work, the conditions under which the grade of “INC” will be removed and the consequences for failure to meet those conditions. The instructor, the student, and the program director must sign the Application for Incomplete Grade form. The completed Application for Incomplete Grade form must be submitted to the Graduate School Office for approval by the Graduate School at the time of the agreement.

Any “INC” must be removed by the last day of the next calendar semester unless otherwise extended by written permission of the instructor.

Academic Semesters and Sessions

The academic year at Hood contains a fall semester, a spring semester, a January term and two summer sessions. A calendar published in this catalog gives significant dates within the semesters and sessions.

Auditing

A student must register for the course to be audited. A student will not receive a grade or credit for an audited course and it will not affect the grade point average; however, the audit does appear on the transcript. New students who would like to audit a course(s) must complete the application process as a non-degree-seeking student.

Only lecture courses can be audited, with permission of the instructor, and are available as space permits. There is no limit on the number of courses a student may audit during a semester. A course that was previously audited may be taken for credit at a later time. Once the course begins, students who register to audit may not change their registration status to credit; however, they may withdraw. Students who register to receive credit for a course may change to audit only during the drop/add period of the semester or the first week of the summer session.

Course Cancellation

The Graduate School reserves the right to cancel courses in which fewer than eight students are enrolled during the fall and spring semesters, and fewer than five students enrolled for summer terms. In the event that a course is canceled, full tuition will be reimbursed.

Double-Numbered Courses

Certain courses have been designated as appropriate for both graduate students and undergraduates. These “double-numbered courses” are identified by numbers in both the 400 and 500 range. Undergraduate students enroll in the 400-level course and receive undergraduate credit. Graduate students enroll in the 500-level course and receive graduate credit. Graduate students may have different performance standards from the undergraduates that relate to the quality and/or quantity of work required, and may also involve measures of grading at the discretion of individual faculty members. Students who took a double-numbered class at the 400 level as an undergraduate student may not take the same class at the 500 level as a graduate student for credit.

Exemption from Courses

A student may request an exemption from taking any course offered. Exemptions are granted by the department that teaches the course for which an exemption is sought. To request an exemption, the student must present a written petition to the program director that offers courses in the field where the exemption is being sought. The petition should include the course number and title for which an exemption is being requested and the justification for the request. The action of the department regarding the request will be forwarded to the Graduate School, which will notify the student regarding the disposition of the request and make the necessary notations in the student’s record.

Exemption does not constitute credit toward the degree. The total number of credits required for the degree program must be completed in order for the student to qualify for the degree.

Independent Study/Research

Most programs offer a course entitled Independent Study and numbered 575. These courses offer students an opportunity to undertake an individual project supervised by a faculty member. To be eligible for independent study, the student must identify a faculty member who is willing to supervise the independent study project. The College cannot guarantee that all students will be able to undertake an independent study.

To register for an independent study, the student must submit to the Graduate School a completed Permission to Enroll Form. The form requires a written proposal and signatures of the student, instructor, program director and the Graduate School. Registration must be completed during the regular registration period. This form is available from the Graduate School Office or online at www.hood.edu/graduate.

The student and instructor must arrange a regular schedule for conferences and submission of work throughout the semester, including the date when the final paper is due.

A student may register for no more than 6 credits of independent study or independent research in any degree program. A student may register for 1, 2 or 3 credits of independent study during any semester or during the summer session.

Registration and Enrollment

A student must be officially admitted and registered prior to attending any class session of any course. Courses and schedules of classes are announced well in advance of the beginning of each semester and summer session. Dates and hours when students may register and instructions for registering are available online at www.hood.edu/graduate. Returning students are encouraged to register online using Self-Service. New students may register by submitting the online registration form via secure email submission, by mail, fax or in person. Students in the Biomedical Science and Humanities programs must have their registration forms signed by their adviser prior to submitting them to the Graduate School. Permission may also be emailed to the Graduate School at hoodgrad@hood.edu.

Students are responsible for seeing that they have met all appropriate prerequisites before registering for courses. Failure to meet course prerequisites places the student at risk and will not be considered as cause for a refund of tuition. Students who have not met prerequisites may not be eligible to register. Students who have been admitted to the Graduate School as non-degree seeking students may be required to seek permission from the appropriate instructor or program director in order to enroll. Because some courses may be closed due to heavy student enrollment, students are encouraged to register early. Students nearing the completion of their programs should register as early as possible to avoid facing closed classes. The regular registration period continues through the end of the first day of classes. The academic calendar lists the first day of classes for each semester.

Repeating Courses

There are limited circumstances under which a graduate student may retake a course. A course may be repeated only once and no more than two courses can be repeated by a student within any single degree or certificate program. The grade of W does not replace a previously awarded grade. When the course is repeated, the student receives the credits for the course (counted once). While both grades will remain on the transcript for historical purposes, only the higher of the two grades will be calculated in the cumulative G.P.A. A graduate student may repeat a course if more than seven years have lapsed or the course content is considered outdated. Grades for courses taken at other institutions may not be used to replace grades for courses completed at Hood. Courses taken for undergraduate credit may not be repeated for graduate degree credit.

Schedule Changes

Students may drop or add courses through the Graduate School from the time of registration through the end of the drop/add period. See the Academic Calendar for dates. A student may be added to a class once the semester begins, provided the class has not met more than once and with the written permission of the instructor. During the summer sessions, the substitution or addition of courses is limited to the first two days of classes. All schedule changes must be submitted in writing.

Student Course Load

To be considered full time, a graduate student must pursue 9 hours of credit each fall and spring semester. In gauging the amount of time required for study in preparation for classes, the Graduate Council recommends that three or more hours of study be reserved for each hour of class. This is a general recommendation and may vary depending upon the course and individual differences in each student’s background.

A current graduate student may not enroll in more than 12 credits per term without written permission by the program director, academic adviser and dean. Permission may be granted after the program director, academic adviser and dean consider: the student’s rationale for the request provided by the student in a brief, written statement which will be submitted to the graduate school office no later than two weeks before the start of the term in consideration; and achievement in courses completed at Hood College. The student will be notified of the decision no later than 7 days before the start of the term.

A student enrolling in her/his first term at Hood College may not register for more than 12 credits.

Withdrawal from Classes and Refunds

Notification of withdrawal must be in writing and must indicate the course number and course title. Students are encouraged to withdraw by submitting the online withdrawal form via secure email submission. Students may also withdraw by sending an email to hoodgrad@hood.edu, by sending a fax or letter, or by coming to the Graduate School Office in person. If faxing or mailing a withdrawal, it is the student’s responsibility to call to ensure receipt. Refunds will be given if the drop/withdrawal notice is received by the Graduate School before the first course meeting or within the drop/add period as defined by the academic calendar. Refunds will not be granted for withdrawals received after the drop/add period. Withdrawal notices received before the course begins or during the drop/add period will not appear on the student’s transcript. Tuition refunds are based on the full tuition charge for the course. A grade of W (indicating withdrawal) will be noted on the student’s transcript for withdrawals that occur after the drop/add period. This notation carries no academic penalty. A student who does not give official notice of withdrawal will not be eligible for refunds and a grade of F (Unsatisfactory) will be recorded on the permanent record.

It is the responsibility of the student to notify the Graduate School Office in writing that she or he is withdrawing.

A graduate student may withdraw from a course by the withdrawal deadline as posted in the Academic Calendar. After the deadline, a student may not withdraw from a course. Students enrolled in a 3-credit course that meets for two weekends during the semester may withdraw from such class by submitting an official, written withdrawal notification to the Graduate School Office before the second weekend meeting date. Withdrawals for 1-credit weekend courses are not accepted once the class has met.

The Office of Financial Aid is required to recalculate federal financial aid eligibility for students who withdraw. Up through 60 percent of the semester, a pro rata schedule is used to determine how much federal aid a student has earned at the time of withdrawal. The portion of unearned aid must be returned to the federal programs. When unearned aid is returned a student may owe the College additional funds.

Failure to begin or ceasing to attend classes does not constitute official notice of withdrawal. It is the responsibility of the student to notify the Graduate School Office in writing of the student’s desire to withdraw from a class.

Withdrawal from Hood College

Students who wish to withdraw from the College must submit their withdrawal notice to the Graduate School in writing. The withdrawal notice should include the reason for the withdrawal and the effective date. Students may withdraw by sending an email to hoodgrad@hood.edu, by sending a fax or letter, or by coming to the Graduate School Office in person. If faxing or mailing a withdrawal, it is the student’s responsibility to call to ensure receipt. Students who wish to re-enroll at the College after they have withdrawn must submit a petition for re-admission in writing to the Graduate School.

Students who do not complete their program of study within their seven-year time limit will be automatically withdrawn from the College. Please refer to the section on Time Limits for information regarding time extensions.

Exceptions to Academic Policies, Regulations or Requirements

Exceptions to academic policies, regulations or requirements as stated in this catalog or elsewhere are rarely made. A student who believes an exception is justified may petition the Graduate Council. The petition should be addressed to the Council, in care of the dean of the Graduate School, and should state exactly what exception is being requested and the reasons for it. The degree-seeking student’s faculty adviser must indicate her or his recommendation in writing; non-degree students should petition through the dean of the Graduate School. A student who is dismissed for academic reasons may petition the Graduate Council for re-admission. A student may not petition for re-admission more than twice.

Petitions are to be processed according to the following procedure:

  • The petition must be forwarded by the petitioner to her or his academic adviser for review and written recommendation.
  • In cases involving a thesis, computer project or field work project, the academic adviser will forward the petition to the thesis or project adviser.
  • The reviewed petition will be forwarded by the adviser and/or thesis or project adviser to the program director with the recommendation.
  • The program director will forward the signed and reviewed petition with the recommendation(s) to the dean of the Graduate School.

The student’s petition should include the following information:

  1. The specific exception being requested and the reason(s) for the request;
  2. The expected date of graduation;
  3. Any other pertinent information, such as transfer credits, thesis abstract, etc.;
  4. All required signatures. Petitions are considered by the Graduate Council’s Subcommittee on Student Petitions at regularly scheduled meetings. Petitions should be submitted well in advance of the scheduled meeting date. The student may appeal the outcome to the dean of the Graduate School.

Grade Appeal

If a student receives a final grade in a course that she or he believes is incorrect or unfair, he or she may appeal that grade by following this procedure:

  • Student must contact the faculty member involved, in writing, within 30 calendar days of the posting of the disputed grade. The grade appeal request must outline the specific grievances about the grading procedure, grounds for appeal and attach relevant documentation (syllabus, guidelines for papers or presentations, etc).
  • If, after hearing the instructor’s explanation, the student still wishes to appeal the grade, she or he must present the grade appeal to the program director within 30 days of notification from the instructor.
  • If the student is still not satisfied, the student may make a final appeal to the dean of the Graduate School. In such cases, the dean must be contacted prior to the end of the term immediately following the semester the grade was posted.
  • Failure to follow this timeline provides sufficient grounds for dismissing an appeal. In each stage of the appeal process, the student will receive a letter stating the reviewer’s recommendation within 30 days of initiation.
  • All parties to the grade appeal (student, instructor, program director, dean) are to maintain strict confidentiality until the matter is resolved.

Graduate Student Conduct and Performance Policy

As part of Hood’s mission to prepare students for lives of responsibility and leadership, the Graduate School expects students to maintain a high standard of academic integrity and student conduct. Graduate students are adults and are expected to take personal responsibility for their own conduct. Hood College reserves the right to suspend, dismiss or otherwise discipline a student who violates the policies or regulations with respect to academic or student conduct. In addition, the Graduate School may request that a student withdraw for reasons of conduct detrimental to the College community.

The Graduate School defines disruptive conduct in the following way:

The disruptive student is one who continues to make unreasonable demands for time and attention from faculty and staff and habitually interferes with the learning environment by disruptive verbal or behavioral expressions, threatens or abuses members of the College community or willfully damages college property. The result is a disruption of academic, administrative, social or recreational activities on campus. Students are asked to refrain from behaviors that include, but are not limited to:

  • Behaviors that disrupt or interfere with teaching, research or other academic activities
  • Behavior that can lead to physical harm
  • Physical or verbal threats, intimidation that may interfere with another’s full participation in the life of the College
  • Conduct that constitutes sexual harassment or any violation of Policy 55
  • Refusing to comply with directions of school officials, instructors, administrators or staff

A complaint of alleged student misconduct should be filed with the dean of the Graduate School by a member of the faculty, staff or student. All allegations should be filed in writing within 10 business days of the incident. The dean will provide a thorough investigation of the incident and take appropriate action. These sanctions may include:

  • Warning: written notice to the student that continued and/or repeated incidents/violations may be cause for further disciplinary action (reprimand, dismissal). A permanent record of the incident report will be retained in the student’s file. Additionally, the warning may include referrals to appropriate office for assistance.
  • Reprimand: written reprimand for the violation of specified conduct or policy including notice to the student that repeated violation may result in further disciplinary action
  • Dismissal: termination of student status at the College

Appeal Process

Within 10 business days of receiving notification from the dean concerning the decision concerning the formal complaint, the student may request a written request to the Graduate Council Subcommittee for reconsideration. This reconsideration must be based on procedural errors or new information not available at the time the complaint was lodged with the dean. The matter of academic or student conduct resides with the Graduate Council. The Graduate Council Subcommittee will then appoint a three-person committee comprised of members selected from the Graduate Council. This committee will then hear the case. The hearing committee will review the sanction and proceedings and report its findings to the student and dean. The student can appeal the outcome to the provost

Graduate Academic Programs and Fields of Study

Master of Arts

Ceramic Arts

Human Sciences

Humanities

Thanatology

Master of Business Administration

Business Administration

accounting

finance

human resource management

information systems

marketing

public management

regulatory compliance - focus area

Master of Fine Arts

Ceramic Arts

Master of Science

Ceramic Arts

Human Sciences

Humanities

Thanatology

Pre-Law Studies

Pre-Medical Studies

Pre-Veterinary Studies